ASSISTANT PURCHASING MANAGER

Care Luxury Hotels & Resorts; Johor Bahru; On-site; MYR 48,000 - 65,000; Full time

Job summary

A luxury hotel chain is looking for an Assistant Purchasing Manager to oversee purchasing processes. This role includes generating reports, assisting the Executive Chef with ordering and maintaining quality standards, and ensuring budget adherence. The ideal candidate must facilitate timely communication with vendors and kitchen staff while maintaining inventory controls and safety standards. A strong analytical approach is key to solving problems and ensuring smooth operations in the food and beverage storeroom.

Responsibilities

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assists Executive Chef in all aspects of purchasing to ensure quality and profitability.
• Orders all food and beverage based on business needs.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Receives and inspects all deliveries.
• Analyzes information and evaluates results to choose the best solution and solve problems.

Job description

Assistant Purchasing Manager

TROVE Hotel Johor Bahru

19 November 2024

Responsibilities

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
• Orders all food and beverage based on business needs.
• Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
• Delegates and enforces first in/first out inventory rotation for all storeroom products.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Ensures all LSOP's are adhered to by all associates.
• Receives and inspects all deliveries.
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.
• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Keeps up-to-date technically and applying new knowledge to your job.
• Ensure disciplinary situations are addressed in timely fashion and with consistency.
• Submits reports in a timely manner, ensuring delivery deadlines.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Uses existing computer programs effectively to post invoices, update items and costs.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.