Assistant, Production Department

OCI TerraSus Sdn Bhd; Bintulu; On-site; MYR 30,000 - 40,000; Full time

Job summary

A manufacturing firm in Bintulu is seeking an Administrative Support professional to manage production-related tasks, including maintaining records, preparing reports, and coordinating schedules. The ideal candidate has a diploma in Business Administration, at least 3 years of relevant experience, and excellent organizational and communication skills. Proficiency in Microsoft Office and familiarity with ISO standards are preferred. The role requires fluency in Bahasa Malaysia and English, with an emphasis on quality and ethical practices.

Qualifications

• 3 years of administrative or support experience, preferably in manufacturing.
• Knowledge of ISO 14001 and ISO 45001 is a plus.
• Fluent in Bahasa Malaysia and English.

Responsibilities

• Maintain physical and electronic files and production records.
• Provide administrative support to the Production Department.
• Manage calendars, schedules, meetings, and appointments.
• Coordinate travel arrangements when required.

Skills

Strong organizational skills

Multitasking

Attention to detail

Written communication

Verbal communication

Adaptability

Proactivity

Education

Diploma in Business Administration

Tools

Microsoft Office

ERP/MES systems

Job description

JOB DISCRIPTION

• Maintain physical and electronic files and production records
• Provide administrative support to the Production Department
• Manage calendars, schedules, meetings, and appointments
• Coordinate travel arrangements when required
• Prepare reports, documents, and presentations
• Enter and maintain production data in databases and spreadsheets
• Support production projects by tracking tasks and deadlines
• Process invoices, expense reports, and production-related documents
• Assist with budget preparation and monitor expenditures
• Manage office supplies and ensure equipment is in working order
• Handle confidential information with discretion
• Support team members and handle ad‑hoc tasks as required

REQUIREMENTS

• Diploma in Business Administration, Operations, or related field
• 3 years of administrative or support experience, preferably in manufacturing
• Knowledge of ISO 14001 and ISO 45001 standards is a plus
• Proficient in Microsoft Office; experience with ERP/MES systems desirable
• Strong organizational, multitasking, and attention‑to‑detail skills
• Excellent written and verbal communication; team‑ and customer‑focused
• Adaptable, proactive, and eager to learn new systems and processes
• Fluent in Bahasa Malaysia and English; additional languages are a plus
• Committed to safety, ethical practices, and continuous professional development