Assistant Operation Executive (Local & Export)

Polaris; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading biofuel company in Kuala Lumpur is seeking an organised Assistant Operation Executive to support export and local logistics operations. The successful candidate will handle shipping documentation, coordinate with various stakeholders, and assist in daily operational tasks. Preferred qualifications include a diploma or bachelor’s degree, along with relevant work experience in logistics or supply chain. Proficiency in both English and Bahasa Malaysia is required.

Qualifications

• 2-3 years of relevant work experience.
• Able to work independently with minimal supervision.
• Good communication and coordination skills.

Responsibilities

• Coordinate daily shipping operations including cargo tracking.
• Prepare and handle export/import documentation.
• Coordinate local transportation for timely delivery.

Skills

Logistics knowledge

Multitasking

Communication skills

Organisational skills

Microsoft Excel

Microsoft Word

Knowledge of MPOB procedures

English proficiency

Bahasa Malaysia proficiency

Education

Diploma or Bachelor’s degree in Logistics, Supply Chain, or related fields

Job description

Assistant Operation Executive (Local & Export)

We are looking for an organised and detail-oriented Assistant Operation Executive to assist in export operations, shipping documentation, and local logistics coordination. The successful candidate will support administrative and operational aspects of our trading activities in the palm oil and biofuel industry.

Key Responsibilities

• Coordinate daily shipping operations, including booking space, cargo tracking, and shipment updates.
• Liaise and follow up with freight forwarders, forwarding agents, local/overseas suppliers, and customers to ensure smooth cargo flow.
• Prepare and handle full sets of export/import documentation, including invoices, packing lists, Bills of Lading, and Certificates of Origin.
• Ensure compliance with L/C requirements and maintain proper documentation, filing, and record control.
• Coordinate local transportation — schedule lorry movements, arrange tankers/trucks for loading, and communicate with transporters to ensure timely delivery.
• Manage certification and regulatory submissions, including MPOB reporting, COA, COO, and relevant government documentation.
• Support in daily operations and ad-hoc logistics or administrative assignments.

Requirements

• Diploma or Bachelor’s degree in Logistics, Supply Chain, International Business, or related fields.
• 2–3 years of relevant working related fields.
• Knowledge of MPOB procedures, Incoterms, and L/C documentation is an advantage.
• Good command of English and Bahasa Malaysia.
• Proficient in Microsoft Excel and Word.
• Responsible, well-organised, and able to work independently with minimal supervision.
• Good communication and coordination skills; able to multitask under pressure.

About Polaris Oil

Polaris Oil Sdn Bhd provides waste-based biofuel feedstock, machinery for biogas projects, consulting services such as carbon credit application/process, ISCC EU, ISO 9001 and other services across South East Asia, Korea & EU markets.

Renewable Energy Solutions is our guiding principle, earning clients' trust through a simple yet effective approach.