Assistant Manager/Senior Executive, Corporate and Company Secretarial

RobinHood Ventures Sdn Bhd; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

A diversified corporate services group in Petaling Jaya is seeking an Assistant Manager/Senior Executive to manage corporate secretarial functions for various companies, including PLCs and offshore entities. The role demands a detail-oriented professional with 3-5 years of experience in company secretarial functions, adept in compliance, documentation preparation, and stakeholder liaison. Proficiency in relevant software and regulations is essential, along with strong drafting and organizational skills.

Qualifications

• Minimum 3–5 years of hands-on experience in company secretarial functions.
• Prior experience supporting public listed companies (PLCs) is an advantage.
• Experience handling offshore entities (especially BVI and Labuan) is an advantage.
• Licensed Company Secretary (SSM) or pursuing licensure is an advantage.

Responsibilities

• Ensure statutory compliance of all companies under the portfolio.
• Manage company secretarial matters for local private entities and PLCs.
• Liaise with external company secretary firms.
• Handle offshore company matters.
• Draft and manage board/shareholder documentation.
• Track statutory deadlines and ensure timely lodgement of documents.

Skills

Attention to detail

Strong drafting skills

Ability to manage multiple deadlines

Organizational skills

Self-motivation

Education

Degree or Diploma in Corporate Administration, Business, Law or related field

Tools

Microsoft Office

MyCoID

MBRS

Job description

Assistant Manager/Senior Executive, Corporate and Company Secretarial

We are looking for a capable and detail-oriented Senior Executive / Assistant Manager to manage corporate secretarial functions for a diversified group of companies, including public listed company (PLC) and offshore entities (e.g. BVI and Labuan). The ideal candidate should be experienced in handling end-to-end corporate secretarial matters, including regulatory filings, board documentation, and stakeholder communications, with minimal supervision.

Responsibilities

• Ensure statutory compliance of all companies under the portfolio in accordance with Companies Act 2016 and Bursa Securities Requirements.
• Manage company secretarial matters for both local private entities and public listed companies within the Group.
• Liaise with external company secretary firms and monitor statutory compliance across all entities under the Group.
• Handle all matters relating to offshore companies, including annual returns, economic substance declarations, license renewals, and coordination with registered agents.
• Draft, review, and manage documentation such as board/shareholder resolutions, minutes, notices, and corporate registers.
• Track statutory deadlines and ensure timely lodgement of Annual Returns, Audited Financial Statements, and regulatory submissions to SSM, Bursa Malaysia, or other relevant authorities.
• Coordinate the onboarding and cessation of directors, officers, and shareholders across jurisdictions.
• Organise and manage board and committee meetings, handling agenda preparation, logistics, and the accurate documentation and distribution of meeting minutes.
• Maintain and update the annual calendar for board and committee activities, and assist the Board and Nomination Committee with regular evaluations and director performance reviews.
• Release announcements on quarterly results and changes in Board & substantial shareholders, notice and outcome of AGM & EGM.
• Prepare and submit statutory filings, board resolutions, and other corporate documents with accuracy and within required timelines.
• Organise, arrange and coordinate all activities before and after annual general meeting of PLC.
• Maintain and update statutory records and corporate documents in both physical and digital formats.
• Liaise with internal departments, external auditors, legal counsel, and regulatory bodies for corporate governance matters.
• Assist in group restructuring exercises, corporate actions, share transfers, and incorporation of new entities.
• Perform other tasks or jobs as may be prescribed by the management.

Requirements

• Degree or Diploma in Corporate Administration, Business, Law, or a related field.
• Minimum 3–5 years of hands-on experience in company secretarial functions.
• Prior experience supporting public listed companies (PLCs) is an advantage.
• Experience handling offshore entities (especially BVI and Labuan) is an advantage.
• Licensed Company Secretary (SSM) or currently pursuing licensure is an advantage.
• Well-versed in Companies Act 2016 and Listing Requirements of Bursa Malaysia.
• Strong drafting skills and attention to detail in preparing board/shareholder documentation.
• Able to manage multiple deadlines and stakeholders independently.
• Highly organised, self-motivated, and able to maintain strict confidentiality.
• Proficient in Microsoft Office and familiar with MyCoID, MBRS, and document management systems.
• (With PLC and offshore entity experience; MAICSA license is an advantage)