Assistant Manager– Human Resource

QES Group Of Companies; Selangor; On-site; MYR 70,000 - 90,000; Full time

Job summary

A leading provider of integrated engineering solutions is seeking an experienced Assistant Manager – HR in Malaysia. This role involves managing recruitment, employee relations, performance management, and compliance with HR policies. The ideal candidate should possess a Bachelor's degree and at least 6 years of relevant HR experience. You will implement HR strategies that drive employee engagement and performance growth within a supportive and dynamic environment. Competitive salary and benefits are offered.

Benefits

Health and wellness coverage

Opportunities for professional development

Supportive work culture embodying core values

Qualifications

• Minimum 6 years of experience in a generalist HR role.
• At least 3 years of hands-on experience in Learning & Development and Compensation & Benefits.
• Proven experience supervising a team.

Responsibilities

• Manage end-to-end recruitment activities including sourcing, screening, and onboarding.
• Support employee engagement initiatives and handle grievances.
• Process payroll accurately, ensuring compliance with regulations.
• Draft and review HR policies and documentation.

Skills

Analytical skills

Team leadership

Communication

Stakeholder engagement

Education

Bachelor's degree in Human Resource Management or related field

Job description

Join Our Team as Assistant Manager – Human Resource

QES Group of Companies is looking for a passionate and experienced Assistant Manager – HR to join our dynamic team. In this role, you’ll lead and support core HR functions with a strong focus on Learning & Development and Compensation & Benefits. You’ll work alongside the Head of HR to drive employee growth, enhance performance, and implement HR strategies that align with business goals.

We’re seeking someone who enjoys developing people, has experience supervising a team, and is ready to take on greater responsibilities in a fast‑paced environment. You’ll have the opportunity to shape policies, drive employee engagement, and contribute to a culture that values P.R.I.D.E. – Passion, Respect, Integrity, Discipline, and Empathy.

If you’re ready to make a meaningful impact and grow your HR career with a supportive and forward‑thinking organization, we invite you to apply and be part of our journey.

About the role

The Assistant Manager – HR supports the end‑to‑end Human Resource function, covering recruitment, employee relations, performance management, learning & development, payroll, HR operations, and industrial relations. The role requires strong hands‑on capability, compliance awareness, and the ability to support managers and employees across the Group.

What you'll be doing

1. Recruitment & Onboarding

• Manage end‑to‑end recruitment activities including sourcing, screening, interviewing, offer preparation, and onboarding.
• Coordinate internship programs, liaise with universities, and participate in career fairs and recruitment initiatives.
• Ensure smooth onboarding and orientation for new hires.

2. Employee Relations & Engagement

• Act as a key point of contact for employee inquiries on HR policies, benefits, and employment matters.
• Support employee engagement, welfare, wellness initiatives, and HR projects (e.g., surveys, process improvement).
• Assist in handling employee grievances, counselling, and disciplinary matters in accordance with company policies and labour laws.

3. Performance Management & HR Systems

• Support performance management cycles including goal setting, appraisals, and feedback processes.
• Administer KPI and performance data in HR systems and prepare related reports when required.
• Handle employee queries related to performance evaluation and HR systems.

4. Learning & Development (L&D)

• Identify training needs, plan and coordinate training programs, and work with HODs on employee development plans.
• Manage training budget, HRDC fund utilization, and training effectiveness tracking.
• Coordinate learning programs, training vendors, and development initiatives.

5. Payroll & Statutory Compliance

• Process payroll accurately and timely, including salaries, incentives, bonuses, and statutory deductions.
• Ensure compliance with Employment Act, tax regulations, statutory contributions, and payroll policies.
• Prepare statutory submissions, annual EA forms, and support payroll‑related audits when required.

6. HR Operations, Policies & Compliance

• Draft, review, and update HR policies, SOPs, and HR documentation.
• Support manpower planning, HR budgeting (payroll, recruitment, training), and reporting.
• Assist with ISO documentation and audits as required.

7. Industrial Relations

• Support investigations, due enquiries, domestic enquiries, and labour‑related cases.
• Assist in preparing IR‑related correspondence such as show cause letters, warning letters, suspension, and termination letters.
• Liaise with internal and external stakeholders on IR matters.

8. Records Management & Reporting

• Maintain accurate, confidential employee records.
• Prepare HR reports and documentation for management review and compliance purposes.

What we're looking for

• A bachelor's degree in Human Resource Management, Business Administration, Psychology or related field.
• Minimum 6 years of experience in a generalist HR role, with at least 3 years hands‑on in Learning & Development and Compensation & Benefits.
• Proven experience in supervising and leading a team, with the ability to coach and develop subordinates.
• Strong analytical skills with attention to HR compliance and statutory requirements.
• Excellent communication, facilitation, and stakeholder engagement capabilities.
• Ability to manage multiple HR portfolios in a fast‑paced environment with high integrity, confidentiality, detail‑oriented, and committed.
• Knowledge of labour laws, employment regulations, and best practices in human resource.
• A proactive, process improvement, and solutions‑oriented mindset, with the ability to work independently and as part of a team.

What we offer

At QES Group of Companies, we are committed to providing our employees with a rewarding and fulfilling work experience. In addition to a competitive salary, we offer a range of benefits, including:

• Health and wellness coverage to support your overall well‑being
• Opportunities for professional development and career advancement
• A supportive and inclusive work culture that embodies our core values of P.R.I.D.E. – Passion, Respect, Integrity, Discipline, and Empathy

About us

QES Group of Companies is a leading provider of integrated engineering solutions, serving clients across a diverse range of industries. With a strong track record of success and a commitment to innovation, we are constantly seeking to expand our talented team of professionals. Join us as we continue to grow and make a meaningful impact on the communities we serve.

Apply now and be a part of our dynamic team!