Assistant Manager Fund Admin Operations

HSBC Trustee (Malaysia) Berhad; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading financial services provider in Kuala Lumpur is looking for an Assistant Manager in Fund Admin Operations. This role involves overseeing fund accounting processes, ensuring timely NAV valuation, and managing the Fund Admin team. Ideal candidates will have a degree in Accounting or Finance and at least 3 years of relevant experience. Strong communication skills and the ability to manage operations under pressure are essential. The position offers opportunities for professional development in a dynamic environment.

Qualifications

• 3+ years of experience in fund accounting and client reporting.
• Ability to manage day-to-day operations efficiently.
• Mature and able to work well under pressure.

Responsibilities

• Ensure timely NAV valuation and reporting for clients.
• Manage day-to-day operations of the Fund Admin team.
• Lead process improvements and re-engineering projects.

Skills

Fund accounting knowledge

Client reporting

Good communication

Interpersonal skills

Time management

Education

Degree in Accounting or Finance

Job description

Some careers open more doors than others.

If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Corporate and Institutional Banking (CIB) is a markets‑led, financing‑focused business that provides investment and financial solutions. Within CIB, Securities Services provides robust and reliable solutions that help clients mitigate risk and enhance their business performance. Working with institutional investors, banks, insurance companies, governments, and multinational corporations, this team covers fund administration, global custody, sub‑custody and clearing, and corporate trust and loan agency services.

We are currently seeking an experienced professional to join this team in the role of Assistant Manager Fund Admin Operations

Job Purpose

Ensures the effective management of the Fund Admin Operations group in HSBC (M) Trustee Berhad (KLT FS) to maximise long term business performance whilst minimising regulatory and reputational risks. It is highly essential to ensure that amidst the increasing regulatory pressure through the Securities Commission and the repositioning of the Fund Accounting and Valuation business, there is proper management and control over the operation of the Fund Admin section.

Principal Responsibilities

• Ensuring quality and timely NAV valuation and reporting are provided to clients and support the respective stakeholders within SLA and set deadlines.
• Perform Third Level Checking for assigned fund timely, and able to detect of any error/issue with immediate rectification.
• Construct and deliver the full set of financial statement as per the regulation, local requirement and in line with the IFRS/MFRS policy.
• Manage all clients’ instructions promptly and address it within the agreed SLA and set deadlines.
• To follow‑up, track or work with break owners to resolve the securities and cash breaks.
• Ensuring all fees are accounted/accrued for in the accounting system and to check the accuracy of the issuance of the fee invoice before sending to client and follow‑up with clients on payments.
• To handle all transaction processing on behalf of the Fund which encompass TRADE, CA, FOF, FX, TMD, CASH payments/settlements.
• Work collaboratively and follow up closely with other KLT teams on any matters/issues relating to Fund Admin operations to fulfil client’s needs.
• By providing on‑the‑job training and proper guidance and identifying the staff development requirements.
• Monitor productivity levels and contribute towards process improvements at a flexible yet professional manner.
• To manage the day‑to‑day operations of Fund Admin team and take full charge of the team in the absence of Fund Admin Manager. Support the Fund Admin Manager in project, process improvements, initiative and building a team.
• Ensure the operational efficiency of Fund Admin functions.
• Lead and take charge on assigned process re‑engineering projects.
• Identify team development and providing on‑the‑job training/guidance.
• To provide leave coverage in the absence of Fund Admin Operations Manager.

Requirements

• A degree in Accounting or Finance.
• At least 3‑year experiences or with sound knowledge of fund accounting and client reporting within Fund industry.
• Ability to work independently and cautiously with good communication and interpersonal skills.
• Expected to plan, manage and co‑ordinate the day‑to‑day operation within priorities and service level agreed internally & externally.
• Mature, independent and able to work well under pressure.
• A highly accountable individual, self‑starter and results oriented.

Due to the urgent hiring need, candidates with immediate right to work locally and no relocation needed will be prioritised.

You’ll achieve more when you join HSBC.

www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by HSBC Bank Malaysia Berhad