Assistant Manager, Document Control, Commerce & Business Division

PROTON Holdings Berhad; Tanjong Malim; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading automotive company in Tanjong Malim, Malaysia is seeking an Assistant Manager for Document Control in the Commerce & Business Division. Responsibilities include verifying document completeness, maintaining the Document Master List, and supporting implementation of record management procedures. The ideal candidate holds a relevant degree and has experience in document and records management.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• Experience directly related to document and record management.
• Additional certifications or training in relevant fields are advantageous.

Responsibilities

• Verify document completeness in accordance with the Document Control Checklist.
• Monitor document progress and establish relevant milestones.
• Maintain and update the Document Master List for the Proton Group.
• Publish approved documents on the Intranet/EDMS platform.
• Support the implementation of the Document and Record Management SOP.
• Ensure proper upkeep and organization of the Document and Record Management folders.
• Conduct cross-functional audits to ensure compliance with record management requirements.

Skills

Microsoft Tools (PowerPoint, Excel & SharePoint)

Education

Bachelor's degree in a relevant field

Additional certifications or training in records management, document control, or information governance

Job description

Assistant Manager, Document Control, Commerce & Business Division

• Verify document completeness in accordance with the Document Control Checklist.
• Monitor document progress and establish relevant milestones.
• Maintain and update the Document Master List for the Proton Group.
• Publish approved documents on the Intranet/EDMS platform.
• Support the implementation of the Document and Record Management SOP.
• Ensure proper upkeep and organization of the Document and Record Management folders within PDReM.
• Conduct cross‑functional audits to ensure compliance with record management requirements.

Job Requirements

• Formal Education
  • Bachelor's degree in a relevant field (e.g., Science, Information Management, Library Science, Business Administration) or equivalent experience.
  • Additional certifications or training in records management, document control, or information governance are advantageous.
• Work Experience
  • Experience directly related to document and record management, including roles in document management, records management, information management, or related fields.
• Skills / Knowledge / Qualifications
  • Microsoft Tools (PowerPoint, Excel & SharePoint).