Assistant Manager, Company Secretary

Carsome Sdn Bhd; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading automotive firm in Malaysia is seeking an experienced Assistant Company Secretary Manager to ensure compliance with regulations and provide governance advice. The ideal candidate will have a strong background in corporate secretarial practice and excellent organizational skills. Responsibilities include preparing statutory documents and advising the board on best practices. This position offers a dynamic environment committed to professional growth.

Qualifications

• Minimum 5-8 years of experience in corporate secretarial practice.
• Strong knowledge of Malaysian corporate law and governance practices.
• Experience with listed companies is an added advantage.

Responsibilities

• Ensure compliance with statutory obligations.
• Prepare and file statutory documents with regulatory bodies.
• Advise management on corporate governance best practices.
• Act as the primary contact for directors and stakeholders.

Skills

Organizational skills

Communication skills

Discretion and integrity

Education

Bachelor's degree in Law or Business

Job description

Embark on a career at CARSOME, where our vision is to create the most trusted vehicle ownership ecosystem that is driven by technology and data. Join us in our mission to deliver unparalleled peace of mind to customers throughout their pre‑owned vehicle ownership experience. At CARSOME, we are guided by values that prioritize our customers, encourage collaborative problem‑solving, strive for continuous improvement, and foster bold yet thoughtful innovation. We're committed to efficient, humble leadership and taking ownership in our roles, always aiming to positively impact our employees, customers, and community.

Your Day-to-Day

• Ensure compliance with Companies Act, Bursa Malaysia Listing Requirements (if applicable), and other statutory obligations.
• Prepare and file statutory documents such as annual returns, resolutions, and changes in directors/share capital with regulatory bodies (e.g., SSM, Bursa Malaysia, SC).
• Advise the board and management on corporate governance best practices.
• Organize and coordinate Board, Board Committee, and General Meetings.
• Prepare agendas, board papers, minutes, and ensure timely distribution to all members.
• Maintain accurate records and minutes of meetings.
• Act as the primary point of contact for directors, shareholders, regulators, and stakeholders on company secretarial matters.
• Coordinate communication with shareholders, including handling dividend distributions and share transfers.
• Maintain statutory registers (directors, shareholders, charges, etc.) and ensure timely submission of documents to SSM.
• Keep records of resolutions, consents, and other company documents.
• Provide legal, administrative, and governance advice to the Board and senior management.
• Keep up to date with regulatory changes and ensure timely dissemination of updates to relevant parties.

Your Know - How

• Bachelor's degree in Law, Business, or related field is preferred.
• Minimum 5–8 years of experience in corporate secretarial practice.
• Experience with listed companies is an added advantage.
• Strong knowledge of Malaysian corporate law and governance practices.
• Excellent organizational and communication skills.
• High level of discretion and integrity.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Assistant Company Secretary Manager?
• Do you have secretarial experience?