Assistant Manager, Company Secretarial

OSK Holdings Berhad; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading financial services firm in Kuala Lumpur is seeking a skilled individual for a company secretarial position. The role involves attending Board meetings, ensuring compliance with statutory regulations, and liaising with external authorities. The ideal candidate must have at least 5 years of experience in company secretarial practice and excellent communication skills in English. This role offers a dynamic environment where you will advise management on governance and mentor junior staff.

Qualifications

• Minimum of 5 years of experience in company secretarial practice.
• Excellent command of both written and spoken English.
• Strong verbal and written communication skills.

Responsibilities

• Attend Board and Committee meetings and prepare relevant documents.
• Ensure compliance with statutory and regulatory requirements.
• Liaise with auditors, lawyers, and other authorities.
• Update and maintain statutory records and documents.
• Advise management on governance matters.
• Supervise and guide team members.

Skills

Company secretarial practice

Strong communication skills

Governance knowledge

Mentorship

Education

MAICSA student or member

Job description

Job Responsibilities

Attend Board and Committee meetings including preparing and disseminating notices and agendas of meetings and preparing the minutes of meetings, matters arising reports, etc.

Ensure compliance with statutory/regulatory requirements and timely submission of all requisite forms, returns and documents and release of announcements to Bursa Securities Malaysia Berhad.

Liaise with and assist the Company Secretarial unit in preparing directors/members resolutions/forms and all returns and documents which need to be lodged with Company Commission Malaysia (CCM) and on other company secretarial matters.

Update, maintain and ensure proper custody of all relevant statutory records, books, forms and documents, ensuring confidentiality and readiness for audit or regulatory review.

Advise Directors, Management and business units on governance requirements, statutory obligations, and procedural matters relating to all company secretarial matters.

Liaise with the auditors, lawyers, external advisers and other relevant governmental/statutory authorities on all company secretarial matters to support smooth governance operations and compliance.

Observe, comply and be conversant with all Acts, laws, articles of associations, rules and regulations affecting the Group’s business and all other statutory modifications and reenactments as may be introduced thereto.

Where applicable, supervise, guide, and mentor subordinates to maintain service excellence, promote knowledge-sharing and support overall team productivity.

Participate in governance enhancement initiatives, policy reviews, and process improvements.

To perform and coordinate ad hoc projects for the Group and undertake any other duties as may be assigned by Management from time to time.

Job Requirements

• MAICSA student or member.
• Minimum of 5 years of experience in company secretarial practice.
• Excellent command of both written and spoken English.
• Strong verbal and written communication skills with a professional and confident demeanor.

Application Process

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?