Assistant Manager - Accounts Payable

IOI Properties Group; Putrajaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading property development company is seeking an experienced finance professional to manage accounts payable functions. You will review contracts and invoices, ensure compliance with regulations, and identify process improvements. The ideal candidate has a degree in finance or accounting, at least 6 years of relevant experience, and strong skills in Microsoft Excel. This role demands excellent analytical and communication abilities, aiming for efficient financial operations and vendor relationship management.

Qualifications

• Minimum 6 years of working experience preferably in the property development industry.
• Ability to work independently with minimal supervision.
• Strong sense of responsibility and ability to work within deadlines.

Responsibilities

• Review and approve sub-contract entry for new contract.
• Monitor the cash flows position and ensure fund availability for payments processing.
• Address and resolve vendor & stakeholders queries and disputes.

Skills

Microsoft Excel

Interpersonal skills

Analytical skills

Communication skills

Education

Degree/Diploma in Finance or Accounting

Tools

Esker P2P system

IFCA Accounting System

Job description

Review and approve sub-contract entry for new contract

Ensure received Payment Requisition, valid invoices and sufficient supporting documents such as Architect Certificate, Quantity Surveyor Certificate, Letter of Awards, Contractors All Risk and Workmen’s Compensation Insurance Policies, Approved Variation Order, Delivery Order, etc, for payment processing

Review the contracts, claims and invoices in accounting and P2P systems with appropriate GL Code, department & project code, e-invoicing treatments and etc

Monitor the cash flows position and ensure the fund availability for payments processing

Ensure Accounts Payable Team Preparer initiate withdrawal/reimbursement from HDA account on timely manner for better fund management

Ensure the invoice and payment processing are in compliance to the Group’s SOP and policies, accounting standards and regulatory requirements

Review and ensure the accuracy of creditor profile upon received E-payment registration, Certificate of Incorporation of Company/Business or copy of identification card and bank statement

Address and resolve vendor & stakeholders queries and disputes

Process Improvement

Identify opportunities for process enhancement and implement best practices

Collaborate with the finance improvement team and digital transformation & technology team to automate/improve and streamline the AP processes

Team Management

Monitor the progress of the AP Team tasks and the performance of AP Team members to facilitate a smooth and efficient operation process flows

Set clear goals and objectives for team members, and supervise and guide them in their daily operations

Job Requirements

Degree/Diploma in Finance or Accounting or Professional Certificate or equivalent

Minimum 6 years of working experience preferably in the property development industry

Well versed in Microsoft Excel, Words & PowerPoint and preferably with experience in Esker P2P system and IFCA Accounting System

Good team player and able to work independently with minimal supervision

Committed with strong sense of responsibility and able to work within deadline

Self-motivated with good interpersonal, communication and analytical skills