Assistant / Junior Executive, Procurement

Country Farms; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing FMCG group in Malaysia seeks a procurement support specialist to maintain inventory, process purchase orders, and assist in compliance documentation. The ideal candidate holds a degree in a related field and has 1-2 years of relevant experience. Strong communication and negotiation skills are essential. This role offers opportunities for professional growth in a dynamic team environment.

Qualifications

• Minimum 1 to 2 years of experience in a supportive role in procurement, admin, or logistics.
• Familiarity with the FMCG industry is beneficial.
• Self-motivated and dependable with integrity.

Responsibilities

• Assist in maintaining inventory levels for raw materials and finished goods.
• Support processing purchase orders and ensuring accuracy.
• Liaise with Production and Warehouse departments on material availability.

Skills

Communication skills

Negotiation skills

Collaboration

Quick learner

Education

Bachelor's Degree or Diploma in Business Administration, Supply Chain Management, or related field

Job description

Responsibilities

• Assist in maintaining healthy inventory levels for raw materials, packaging, and finished goods by monitoring stock reports and raising alerts for re‑ordering.
• Support in processing purchase orders and ensuring their accuracy.
• Assist in liaising with the Production and Warehouse departments on material availability and delivery schedules.
• Help in coordinating the return or claim process for damaged or sub‑standard goods with suppliers and internal departments.

Documentation & Compliances

• Assist in the preparation and processing of shipping and customs documents (e.g., invoices, packing lists) under guidance.
• Help track and ensure the timely renewal of annual licenses and permits.
• Support in maintaining and organizing a database of all procurement documents, certificates, and supplier records for audit purposes.
• Assist in updating and maintaining the supplier database and product costing sheets with current information (e.g., prices, contact details).
• Conduct initial market research to identify potential new suppliers or alternative materials as directed.
• Assist in collecting and organizing data related to supplier performance for review by senior staff.

Audit & Reporting Assistance

• Provide administrative support to the QA Department during internal and external audits (e.g., Halal, ISO, Organic) by preparing required documents and records.
• Assist in the preparation of routine reports, such as weekly shipment updates and monthly purchase records.
• Help maintain accurate and up‑to‑date procurement files and trackers.

General Administration

• Liaise with appointed freight forwarders for shipment tracking and document collection.
• Coordinate meetings and communication between procurement, suppliers and internal departments.
• Perform other related duties as assigned by management.

Requirements

• Candidate must possess at least a Bachelor's Degree or Diploma in Business Administration, Supply Chain Management, Logistics or a related field.
• Minimum 1 to 2 years of experience in a supportive role (procurement, admin, logistics or supply chain).
• Experience or familiarity with the FMCG industry is a strong advantage.
• Strong communication and negotiation skills for client/sales team interactions.
• Good verbal and written communication skills for liaising with internal teams and external suppliers.
• A quick learner with a willingness to understand procurement processes and regulatory requirements (e.g., KPDNHEP, MITI, JAKIM); prior knowledge is an added advantage.
• Collaborative spirit, able to work effectively in a team environment.
• Self‑motivated, dependable, and shows a high level of integrity; able to manage multiple tasks and prioritize effectively.
• Possess own transport and is willing to travel for work‑related errands (e.g., document submission, local supplier visits).

Company Overview

Country Farms Group of Companies (CFG) is a growing FMCG group in the wellness and health‑oriented sector. From brands including Country Farm Organics, Beyond Meat, Nature's Quest, Vince BetterFoods, Signature Premium Organic, JannaFarm and ANDA bottled water, we are one of the largest producers and marketers of nutraceuticals, functional food, organic and natural‑based consumer products in Malaysia and the Asia Pacific Region. We market healthier better‑for‑you consumer goods through physical retail stores and e-commerce channels. Join our dynamic team as we expand rapidly across Malaysia and the region.