Assistant Group Managing Director

Eco Interiors International Sdn Bhd; Subang Jaya; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading design and construction firm in Malaysia seeks an experienced Assistant for the Group Managing Director. The role involves coordinating schedules, managing correspondence, and supporting business development. Candidates must have at least 3 years' experience, excellent organizational skills, and be fluent in Mandarin to liaise with stakeholders in China. The ideal candidate is proactive, discreet, and capable of thriving in a fast-paced environment. Interested candidates should apply online.

Qualifications

• Minimum 3 years working experience in a commercial environment.
• Young and energetic individual capable of working in a fast-paced environment.
• Strong integrity and ability to maintain confidentiality.

Responsibilities

• Act as the trusted point of contact for the MD or Deputy CEO.
• Manage professional diary and coordinate travel, visas, and meetings.
• Support ongoing business development and group communications.
• Coordinate board meetings and take minutes.
• Provide administrative support to the board and senior managers.

Skills

Mandarin speaking

Strong writing skills

Organizational skills

Good problem-solving skills

MS Office Applications

Job description

Assistant for the Group Managing Director

Acting as the trusted point of contact for the Managing Director (MD) or Deputy CEO office for all external parties and internal staff, and dealing appropriately with correspondence, calls and visitors, representing the MD or Deputy CEO as and when required.

Professional diary management including the seamless coordination of travel, visas, hotels and meetings whilst maintaining awareness of key deadlines on behalf of the MD or Deputy CEO.

Undertake project work and administration to support ongoing business development and group communications, including collating information, formatting documentation, organizing meetings and developing presentations.

Co-ordination and support of board, leadership and senior management team meetings including sending invites, booking rooms, organizing teleconferencing, collating agendas, minute taking and recording and tracking of actions.

Organizing company events and meetings including room/hotel bookings and managing attendance.

Provide administrative support to the board of directors and senior managers as appropriate.

Provide proactive inbox management ensuring all emails are correctly responded to, filed and deleted as appropriate.

Provide ad hoc administrative and organizational support with aspects of office, facilities and HR management across all companies to help ensure that the business is being run properly and complying with legislation and regulations.

Coordinate company subscriptions and membership of professional organizations.

Process all time-sheets and business related expenses in a timely manner.

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Drafting letters, agreements, personal correspondence, and other tasks that facilitate the MD or Deputy CEO ability to effectively lead the company.

Maintains discretion and confidentiality in relationships with all board members.

Undertake other duties that may arise due to contingencies of work from time to time.

Requirement

Young and energetic individual who is capable to work in a fast paced and demanding work environment.

Minimum 3 years working experience in a commercial environment with growing level of responsibility.

Mandarin speaking is must as required to liaise with China stakeholders.

Strong integrity, commitment and ability to maintain high level of confidentiality.

Able to communicate and interact with internal employees of all levels & external parties (eg: business partners, clients etc).

Good writing skills, organization skills, and computer skills (MS Office Applications).

Able to meet deadlines, multitask, work under pressure, with good attention to details.

Able to work independently with good problem-solving skills, and able to provide solutions to issues that arise.

Unlock job insights

• How many years' experience do you have as an Executive Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your Mandarin language skills?
• Do you possess or have access to your own transportation?

We are an established Group of Companies into INTERIORS DESIGN, FIT-OUTS, CONSTRUCTIONS, PROPERTY DEVELOPMENT and LOOSE FURNITURE & LIGHTS PRODUCTS in Malaysia.

In line with our expansion, we are looking for hardworking, dynamic and career driven candidates to be part of our teams. Interested candidates may apply and send their resume via on-line.

Kuala Lumpur City Centre, Kuala Lumpur, MY