Assistant Company Secretary

Sinnova Consulting Pte. Ltd.; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A corporate consulting firm based in Kuala Lumpur is seeking an experienced Assistant Company Secretary to join their team. The successful candidate will assist the Company Secretary in managing statutory and regulatory compliance matters, including preparing and filing documents with regulatory authorities. Key responsibilities include maintaining company records, supporting board meetings, and liaising with clients. A minimum of 1-2 years' relevant experience and familiarity with Malaysian corporate law are essential. The firm offers competitive salary and benefits.

Benefits

Competitive salary and benefits

Professional growth and training opportunities

Medical Insurance

Annual Leave

Qualifications

• Minimum 1–2 years of relevant working experience in corporate secretarial practice.
• Familiarity with Malaysian corporate law and regulatory requirements.
• Good command of written and spoken English; proficiency in Bahasa Malaysia and Mandarin is a plus.

Responsibilities

• Assist the Company Secretary with preparing and filing statutory documents with regulatory authorities.
• Maintain and update statutory registers and files.
• Support organizing board meetings and drafting related documents.

Skills

Organizational skills

Communication skills

Detail-oriented

Time management

Familiarity with corporate law

Education

ICSA qualification or pursuing

Job description

We are seeking an experienced Assistant Company Secretary to join our team in Kuala Lumpur. The successful candidate will work closely with the Company Secretary to ensure all statutory and regulatory compliance matters are handled efficiently and accurately. This role also involves liaising with clients and providing support in meeting their corporate compliance needs.

Requirements

• Minimum 1–2 years of relevant working experience in corporate secretarial practice.
• Familiarity with Malaysian corporate law, Companies Act 2016, and regulatory requirements.
• Good command of written and spoken English (Bahasa Malaysia and Mandarin will be an advantage).
• Strong organizational and communication skills, with attention to detail.
• Ability to handle multiple tasks and meet deadlines independently.
• ICSA qualification or currently pursuing will be an added advantage.

Responsibilities

• Assist the Company Secretary in preparing and filing all statutory documents with regulatory authorities (e.g., SSM, LHDN, etc.).
• Maintain and update statutory registers, company records, and corporate files.
• Support in organizing board meetings, drafting resolutions, minutes, and related documents.
• Liaise with clients to address compliance and corporate secretarial matters.
• Ensure timely submission of annual returns and other filings.
• Handle day-to-day statutory and administrative duties in accordance with the Companies Act and relevant laws.

Benefits

• Competitive salary and benefits.
• Professional growth and training opportunities.
• Dynamic working environment with exposure to diverse industries and clients.
• EPF / SOCSO / PCB.
• Medical Insurance.
• Annual Leave.