APAC HR Specialist

Materialise NV; Petaling Jaya; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A dynamic international high-tech company is seeking an HR Operations Specialist to support HR operations across the APAC region. The role focuses on payroll management, HR systems maintenance, and employee engagement initiatives. Ideal candidates should have a Bachelor's degree, 3-5 years of relevant HR experience, and proficiency in HR systems, particularly Workday. The position offers a hybrid working model, ensuring a healthy work-life balance and opportunities for personal growth.

Benefits

Healthy life-work balance

Personal growth and career advancement

Team building activities

Qualifications

• 3 to 5 years of experience in HR operations, especially payroll.
• Experience with external benefits or training vendors is advantageous.
• Understanding of labor laws and HR procedures.

Responsibilities

• Process payroll accurately and timely under established procedures.
• Maintain compliance with labor laws, SOX, and company policies.
• Coordinate onboarding and offboarding activities.

Skills

HR operations

Payroll management

Attention to detail

Communication skills

Collaboration

Chinese (Mandarin) proficiency

Education

Bachelor’s degree in human resources or business administration

Tools

Workday

Job description

This role supports HR operations across the APAC region (Malaysia, China, Japan, and Australia). The role focuses on payroll, HR systems maintenance, onboarding/offboarding coordination, and employee engagement initiatives, with guidance for complex or non-standard cases.

• Process accurate and timely payroll under established procedures.
• Maintain compliance with labor laws, SOX requirements, and company policies.
• Update and maintain accurate employee data in HR systems (Workday).
• Prepare employment contracts and HR documentation using approved templates.
• Coordinate onboarding and offboarding activities to ensure a smooth employee experience.
• Support structured onboarding program roll-outs.
• Administer compensation and benefits processes under guidance from senior HR team members.
• Assist in organizing inclusive team, social, and engagement activities.
• Promote a healthy, safe, and positive work environment.
• Support training logistics, learning platform administration, and tracking attendance/completion.
• Execute HR transactions in compliance with policies and guidelines.
• Escalate sensitive or complex issues to senior HR staff.
• Ensure accuracy, timeliness, and compliance in HR data, payroll, and audit activities.
• Work collaboratively with internal teams (HR, APAC managers, finance, compliance) and external vendors (payroll, benefits, training).

Your profile

• Bachelor’s degree in any field, preferably in human resources, business administration.
• 3 – 5 years of experience in HR operations, especially in payroll, preferably covering multiple HR domains or regional exposure.
• Experience handling external benefits or training vendors is an advantage.
• Proficient in HR systems such as Workday, with experience in payroll systems.
• Good understanding of labor laws, compliance processes, and HR operational procedures.
• Strong attention to detail, accuracy in data management, and the ability to follow established guidelines.
• Good communication skills with the ability to provide clear procedural guidance to employees.
• Collaborative mindset, willingness to support team activities, and the ability to handle routine tasks reliably.
• High integrity, confidentiality in handling employee data, and adherence to company policies.
• Solid Chinese (Mandarin) reading, writing, and speaking skills to support our China office.

What we offer

Healthy life-work balance

When creating a better and healthier world, a good place to start is with yourself. That's why we encourage our employees to prioritize their overall well-being, fostering physical fitness, mental resilience, and social connections through a range of workshops, sports activities, and other events and initiatives that contribute to a balanced and fulfilling work-life harmony.

Hybrid working & flexibility

Personal growth and career advancement

Team building

Innovation is key

Location and type of contract

• Petaling Jaya, Malaysia
• Full-time
• Hybrid

Materialise is a dynamic, international high-tech company, founded in 1990 and headquartered in Belgium, with over 2,300 employees worldwide.

Materialise’s mission is to innovate for a better and healthier world through its software and hardware infrastructure and in-depth knowledge of additive manufacturing (also known as 3D printing).

Our customers are in diverse industries, such as automotive, aerospace, medical, research, and academia.

As a growing company, Materialise is always looking for enthusiastic professionals who want to work in an environment full of revolutionary technology and surrounded by people passionate about their work.

Curious to learn more about this position?

Reach out to our team to get the answers to your questions.