AP Specialist - Invoicing

APAC Michael Page; Malaysia; On-site; MYR 48,000 - 72,000; Full time

Job summary

A recruitment agency is seeking an AP Specialist - Invoicing in Kuala Lumpur to manage vendor invoice processing and compliance. This position involves receipt verification, discrepancy resolution, and ensuring adherence to financial regulations. The successful candidate will have a degree in Accounting or Finance, with skills in accounting software and MS Excel. Opportunities for development in the Energy & Natural Resources sector are offered, along with a supportive professional environment.

Benefits

Opportunities for career development

Professional and supportive work environment

Qualifications

• Proficient in accounting software and MS Excel.
• Strong analytical and problem-solving skills.
• Excellent organizational abilities and attention to detail.
• Effective communication skills for liaising with internal and external stakeholders.

Responsibilities

• Handle receipt, verification, and processing of vendor invoices.
• Resolve discrepancies between purchase orders, receipts, and invoices.
• Ensure compliance with company policies and tax regulations.
• Maintain an organized filing system for invoices and related documentation.
• Continuously improve invoicing processes for efficiency.

Skills

Accounting software proficiency

MS Excel

Analytical skills

Problem-solving skills

Organizational skills

Attention to detail

Effective communication

Education

Diploma or degree in Accounting, Finance, or related field

Job description

This role is responsible for handling the receipt, verification, and processing of vendor invoices to ensure accuracy, compliance with company policies, and timely payments. This includes reviewing invoice details, matching them with purchase orders, resolving discrepancies, and obtaining necessary approvals before posting for payment.

Client Details

The hiring company is a well-established and large organization within the Energy & Natural Resources industry. They are known for their commitment to operational excellence and providing opportunities for professional growth in their Kuala Lumpur office.

Description

• Invoice Receipt, Verification and Validation:
  • Receive and log all incoming invoices from vendors in the vendor management system - Esker.
  • Verify that all invoices received match purchase orders, contracts, or receipts to ensure accuracy (e.g., three-way match).
  • Ensure the correct pricing, quantities, and terms as per agreements with vendors.
  • Check for compliance with company policies and tax regulations.
• Discrepancy Resolution:
  • Address discrepancies between purchase orders, receipts, and invoices by communicating with internal departments and vendors.
  • Resolve any billing issues or errors in a timely and efficient manner.
• Coding and Allocation:
  • Ensure invoices are coded to the correct expense accounts or cost centers.
  • Allocate invoices accurately to relevant departments or projects for proper financial reporting.
• Invoice Approval Process:
  • Route invoices for review/approval according to company procedures.
• Communication:
  • Communicate with internal stakeholder to resolve issues related to invoice.
• Record Keeping and Documentation:
  • Maintain an organized and accessible filing system for invoices, receipts, and supporting documentation.
  • Ensure that all records are up-to-date and ready for audits or financial reporting.
• Compliance and Internal Controls:
  • Ensure invoices are processed in compliance with internal policies, procedures, and relevant financial regulations.
  • Follow internal controls to prevent fraud, errors, and ensure accurate financial reporting.
• Process Improvement:
  • Continuously review and improve the invoicing process to streamline efficiency and reduce errors.
  • Implement automation tools or other technologies to improve invoicing processes and reduce manual intervention.

Profile

A successful AP Specialist - Invoicing should have:

• A diploma or degree in Accounting, Finance, or a related field.
• Proficiency in accounting software and MS Excel.
• Strong analytical and problem-solving skills.
• Excellent organizational abilities and attention to detail.
• Effective communication skills for liaising with internal and external stakeholders.
• Familiarity with accounts payable processes in the Energy & Natural Resources industry.

Job Offer

• Opportunities for career development in a large organization.
• Work in a professional and supportive environment in Kuala Lumpur.
• Engage in meaningful work within the Energy & Natural Resources industry.

If you are ready to take the next step in your Accounting & Finance career, apply now for the AP Specialist - Invoicing position. We look forward to reviewing your application!

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Tessa Tian at [phone].
Agensi Pekerjaan Michael Page International (Malaysia) Sdn Bhd | Registration No.914741-W.