Advisor, Procurement and Contracts

PTTEP; Kuala Lumpur; On-site; MYR 100,000 - 140,000; Full time

Job summary

A leading oil and gas company in Kuala Lumpur is seeking a Procurement Advisor to manage and execute procurement activities in line with industry standards. Applicants must have over 10 years of relevant experience, including at least 5 years in upstream oil & gas. The role includes advising on contract management and ensuring compliance with procurement standards. Familiarity with Malaysian industry practices is an advantage.

Qualifications

• 10+ years of relevant working experience in procurement.
• At least 5 years’ experience in the upstream Oil & Gas industry.

Responsibilities

• Coordinate and implement procurement activities.
• Advise on contract management issues.
• Ensure compliance with Company and government regulations.

Skills

MS Office proficiency

SAP modules knowledge

Understanding of PETRONAS Procurement Standards

Familiarity with Malaysian upstream oil & gas industry

Education

Bachelor’s Degree or equivalent/higher

Job description

KEY OBJECTIVES

• To coordinate the implementation of the purchasing activities for PTTEP throughout the entire procurement cycle, in accordance with Company Policy and PETRONAS Procurement Standard.
• To provide effective and efficient procurement deliverables in-line with Company’s and PETRONAS’ standards and procedures.
• To provide advice on contract management issues related to procurement and contractual terms during contract execution.
• To provide coaching and mentoring to the Team Members.

PRINCIPAL ACCOUNTABILITIES

• As Advisor, Procurement and Contracts, responsible for supervision, coordination and execution of purchasing plan and contract management strategies in an effective manner.
• Ensure timely completion of new contracts and post award activities.
• Ensure standards of compliance, ethics, fairness in procurement activities are maintained, seek to up-hold and enhance the integrity of the procurement process as well as maintain strict confidentiality of documents pertaining to procurement.
• Provide coaching and mentoring to the teams and integrating their efforts to maximize operational productivity as well as conducting procurement analysis, supply risk assessments, demand and supply market analysis etc.
• Act as focal point for matters related to procurement for both internal and external stakeholders.
• Other related matters as assigned or instructed by Head of Procurement and Contracts

KEY AUTHORITIES

• As Advisor, Procurement and Contracts, accountable for supervision and execution of purchasing plan and contract management process.
• Ensuring that all activities comply with all Company, PETRONAS, and Government requirements and regulations.

PROCUREMENT RESPONSIBILITIES

• Plan, coordinate and administer procurement and contract management activities to meet specified required dates.
• Initiate, perform, and manage all efforts on procurement process covering pre- award and post award activities.
• Implement and uphold procurement procedures, standards and systems required in administering the procurement efforts.
• Initiate activities related to sourcing, enquiry, technical & commercial evaluation, recommendation, ordering in an efficient and cost-effective manner.
• Ensure most appropriate procurement strategy, technical evaluation criteria, commercial evaluation criteria, and award strategy are implemented.
• Prepare Pre-Qualification/Screening, Tender Plans, Invitation To Bid Documents, Evaluation Reports, Award Recommendations and Award Document.
• Liaise with internal and external stakeholders.
• Seek PETRONAS/Approving Authority approval of Tender Plans, Technical/Commercial Evaluation Criteria, Technical Evaluation Reports, Techno-Commercial Evaluation Reports and Award Recommendation Reports.
• Initiate and prepare reporting for Contract Monitoring (PCM), Master Procurement Plan (MPP) and any other reports as required.
• Initiate and prepare reports on local content/foreign split and participation by contractors, as required.
• Advise the company on PETRONAS/government procedures, rules and regulations in a Malaysian operating environment on procurement related activities.
• Act as focal point on all procurement matters and interfacing with User Departments and coordinating all related activities.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree or equivalent/higher
• Minimum of 10 years of relevant working experience in relevant field
• Minimum 5 years’ experience in the upstream Oil & Gas industry
• Proficient in MS Office and SAP modules (added advantage)
• A sound knowledge of PETRONAS Procurement Standards.
• Familiarity with the Malaysian upstream oil & gas industry