Administrator Production

Sibelco; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading industrial minerals company in Johor, Malaysia, is seeking an individual for administrative support roles. The ideal candidate will excel in organization, communication, and possess good judgment to manage schedules and appointments effectively. Join us for a community-focused work environment that promotes growth and innovation.

Qualifications

• Proficient in organizing schedules and managing appointments.
• Ability to communicate clearly and constructively.
• Experience in document management and following procedures.

Responsibilities

• Coordinate schedules and arrange appointments for managers.
• Serve as contact point for various stakeholders.
• Ensure smooth operational functions within the department.

Skills

Good judgement

Time management

Organizational skills

Communication skills

Software skills (MS Office)

Interpersonal skills

Job description

At Sibelco, we advance life through materials.

For over 150 years, we’ve been a trusted leader in sourcing, transforming, and distributing specialty industrial minerals. Our work powers progress across industries as diverse as glass, ceramics, construction, coatings, polymers, and water purification. Beyond our materials, we’re proud of our commitment to sustainability, innovation, and empowering people from all walks of life to thrive and make a meaningful impact.

Are We the Perfect Match?

At Sibelco, we believe building a successful career is a two-way journey. We’re looking for individuals who share our values and vision, just as much as you’re seeking a company that aligns with your aspirations. Together, we can shape the future.

Responsibilities

Administrative Activities & Support

Ensure an always (seemingly effortless) professional representation of the department (lead) to the outside world and ensures smooth day-to-day functioning of the department.

• Coordinate managers’ schedules and arrange appointments and establish agendas.
• Arrange and coordinate business travel for managers, directors or other division heads.
• Screen managers' phone calls and incoming mail.
• Coordinate department meetings; arrange use of conference rooms.
• Serve as a contact to employees, investors or other stakeholders inside and outside the organization.
• Document and follow up organization and department procedures to complete tasks in a timely manner.
• Use features and functions of computer software packages to produce electronic mail, reports, spreadsheets, charts, graphics, spreadsheets, databases, etc.

Decision Making

• Able to respond to immediate problems by exercising good judgement from available information and established guidelines.
• Can effectively organize his/her work.
• Identifies priorities for self (and team) and develops effective schedules.
• Knows Sibelco Operating Model processes in own area of activity.
• Organizes self, people and activities for standard processes.
• Identifies potential issue(s) in an existing process and suggests necessary improvements.

Drives Results

• Pursues his or her work with energy and drive.
• Strives to meet or exceed objectives.
• Can be counted on to meet goals successfully.

Communicates Effectively

• Shares own views in a clear, respectful and constructive manner.
• Timely provides information that people need to do their job well.
• Listens and asks questions to ensure understanding of messages.

Managing Change & Ambiguity

• Can deliver results in times of change and uncertainty.
• Tolerates risk and uncertainty.

(Technical) Capabilities

• Industry knowledge - Familiar with a variety of the fields concepts, practices, and procedures.
• Software skills - Thorough understanding of certain software packages used for administration and planning (e.g. MS Office, …).
• General business skills - Able to compile and report business information.
• Open minded team player pro‑active.
• Able to work independently.
• Time management and organization skills.
• Communication and interpersonal skills.
• Self‑motivated.

Why Join Us?

Sibelco is more than a workplace—it’s a community that encourages growth, innovation, and collaboration. Here’s what you can look forward to when you join our team:

We also welcome applications from all backgrounds and are committed to providing reasonable adjustments to support you through the selection process.

How to Apply

Follow us on LinkedIn, Instagram, Twitter/X and Facebook to learn more about life at Sibelco. Submit your application in the Apply option.

Please note: We do not require agency services as we have a dedicated Global Talent Acquisition Team.