Administrative Support

Allstaff Recruitment; Bayan Lepas; On-site; MYR 20,000 - 100,000; Full time

Job summary

A staffing agency is seeking an experienced administrative assistant in Bayan Lepas, Penang. Candidates should have at least 1 year experience in administration, excellent communication skills in English, and proficiency in MS Excel and MS PowerPoint. Responsibilities include managing calls and emails, scheduling appointments, and supporting the Senior Manager and direct reports. Ideal candidates are independent, positive, and quick learners, ready to handle various tasks in a dynamic environment.

Qualifications

• At least 1 year experience in the administrative field.
• Positive attitude, independent and fast learner.

Responsibilities

• Perform administrative duties, handling incoming calls, emails, and correspondence.
• Schedule appointments, meetings, and travel itineraries.
• Prepare and issue purchase orders and draft email invitations.
• Process computer data and generate reports.
• Assist in organizing team building activities and arranging lunches.
• Manage office supplies and departmental activities.
• Support the team with additional administrative tasks.
• Prepare ad-hoc analysis and reports for management.

Skills

Excellent written and verbal communication skills in English

Computer literate (knowledge in MS Excel and MS PowerPoint)

Job description

Qualifications

• Preferably with at least 1 year experience in administrative field
• Computer literate (knowledge in MS Excel and MS PowerPoint)
• Excellent written and verbal communication skills in English
• Positive attitude, independent and fast learner

Job Descriptions

• Perform administrative duties, handling incoming calls, emails, and correspondence in a professional and courteous manner
• Schedule appointments, meetings and travel itineraries, and coordinates related arrangements
• Prepare and issue purchase orders, submit claims and draft email invitation
• Process computer data, format and generate reports
• Assist to organize team building activities and arrange lunch during lunch meeting
• Take care and manage office supplies and department activities
• Support the team with any other administrative tasks as needed
• Candidate is expected to not only support the Senior Manager but also all his direct reports. Classification into this job family requires the incumbent to report to a manager at the Senior Manager level or above, and to be performing the duties associated with this job family and the designated level
• Prepare ad-hoc analysis / reports as required for management use