Administrative Specialist/Assistant

LumeMinds Sdn Bhd; Subang Jaya; Hybrid; MYR 30,000 - 45,000; Full time

Job summary

A reputable firm in Subang Jaya is looking for an Administrative Assistant to provide support in office operations. The ideal candidate has a diploma in Business Administration and 1-3 years of experience in administrative or financial roles. Responsibilities include managing correspondence, scheduling, and billing, alongside maintaining an organized office environment. Strong analytical skills and proficiency in tools like Microsoft Excel and Quickbooks are essential. This full-time position offers potential remote work flexibility.

Qualifications

• 1-3 years of administrative or financial experience.
• Detail-oriented, organized, and strong analytical skills.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Manage scheduling, correspondence, and documentation.
• Assist in project coordination and data management.
• Handle phone calls and inquiries professionally.
• Manage billing, accounts receivable, perform audits, and ensure compliance.

Skills

Basic bookkeeping skills

Familiarity with Microsoft Excel

Proficient in Accounts Payable

Financial Management

Budgeting

Quickbooks

Education

Diploma in Business Administration

Job description

• Basic bookkeeping skills and familiarity with Microsoft Excel.
• Provide administrative support to ensure efficient operation of the office.
• Manage scheduling, correspondence, and documentation.
• Assist in project coordination and data management.
• Handle phone calls and inquiries professionally.
• Maintain filing systems and office supplies inventory.
• Support team members with various tasks as needed.
• Educational Qualifications: Diploma in Business Administration or related field.
• Experience Level: 1-3 years of administrative or financial experience.
• Skills and Competencies: Proficient in Accounts Payable, Financial Management, Budgeting, and Quickbooks.
• Responsibilities and Duties: Manage billing, accounts receivable, perform audits, and ensure compliance.
• Working Conditions: Office environment, full-time hours, potential for remote work.
• Qualities and Traits: Detail-oriented, organized, and strong analytical skills.