Administrative & Procurement Executive

GEMILANG ASIA TECHNOLOGY S/B; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology firm in Malaysia seeks a detail-oriented Administrative & Procurement Executive to manage daily operations, procurement activities, and administrative tasks. The ideal candidate should have a Diploma in a relevant field and 1-2 years of experience. Proficiency in SQL Accounting System and familiarity with e-Perolehan processes are advantages. Responsibilities include managing purchase orders and handling HR-related documentation.

Qualifications

• Minimum Diploma in a relevant field.
• 1-2 years of working experience in administration or procurement.
• Proficiency in SQL Accounting System is an advantage.

Responsibilities

• Manage purchase orders and supplier communication.
• Handle monthly salary processing and HR tasks.
• Ensure compliance with government procurement requirements.

Skills

Detail-oriented

Strong communication skills

Organizational skills

Ability to manage multiple tasks

Education

Diploma in Business Administration, Accounting, Supply Chain, or related field

Tools

SQL Accounting System

e-Perolehan System

Job description

Job Description

We are seeking a detail-oriented and proactive Administrative & Procurement Executive to support daily operations, procurement activities, and administrative tasks. This role involves managing purchase orders, handling supplier communication, coordinating HR-related tasks, and ensuring smooth documentation and invoicing processes.

Role Description

Procurement & Inventory Coordination

• Raise purchase orders to inventory suppliers and liaise closely to ensure timely and accurate order dispatch.
• Manage supplier quotations, pricing, and delivery schedules.
• Handle purchase order issuance using SQL System.

Administrative & Documentation

• Issue invoices and delivery orders (DO).
• Prepare various formal business letters and documentation.
• Maintain and update company records and filing systems.

Finance & HR Support

• Handle monthly salary processing and statutory contributions: KWSP, SOCSO, EIS, PCB.
• Manage staff leave applications and related HR documentation.

e-Perolehan System Management

• Manage incoming Purchase Orders from the e-Perolehan system.
• Upload Delivery Orders and Invoices into the system.
• Ensure all documents comply with government procurement requirements

Qualifications

• Minimum Diploma in Business Administration, Accounting, Supply Chain, or related field.
• 1–2 years of working experience in administration, procurement, or related roles (fresh graduates may be considered).
• Proficiency in the SQL Accounting System is an added advantage.
• Familiarity with e-Perolehan processes is a plus.
• Strong communication skills and ability to liaise with suppliers and internal teams.
• Good organisational skills with attention to detail.
• Ability to work independently and manage multiple tasks efficiently.