ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL BMI

Universiti Kuala Lumpur; Gombak; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading higher education institution is seeking an Administrative Officer for the Procurement Unit. In this role, you will manage purchasing procedures, process requests, and evaluate suppliers. Candidates should possess a Diploma or Degree in Business Administration, with relevant work experience. Strong communication skills in Malay and English are essential, along with the ability to handle multiple tasks effectively. The role offers a professional environment and opportunities to contribute to important procurement activities.

Qualifications

• Minimum 1-2 years of relevant work experience for degree holders.
• Minimum 3 years of relevant work experience for diploma holders.
• Strong ability to handle multiple tasks simultaneously.

Responsibilities

• Assist in managing and executing purchasing procedures efficiently.
• Process ePR system requests and prepare Purchase Orders.
• Evaluate supplier quotations and prepare documentation.

Skills

Time management

Communication skills in Malay and English

Interpersonal skills

Education

Diploma or Degree in Business Administration or equivalent

Job description

ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL BMI

ADMINISTRATIVE OFFICERPROCUREMENT UNITUNIKL BMI

KEY ROLES :

• Assist in managing and executing purchasing procedures efficiently.
• Process ePR system requests and prepare Purchase Orders or Letters of Award.
• Evaluate supplier quotations and prepare documentation for supplier selection.
• Participate in selecting reliable suppliers capable of meeting UniKL’s requirements.
• Ensure timely procurement of materials and services that meet specified standards.
• Submit complete procurement documents to the Finance department for payment processing.
• Assist in preparing and compiling tender documents.
• Support project management and tender documentation, including scheduling meetings, managing agreements, and tracking contract renewals.
• Assist in preparing RMK documentation and monitor budget allocations.
• Support the preparation of documents required for audit purposes.
• Maintain and update vendor profiles and performance records in the system.
• Participate in programs or events related to procurement activities.

REQUIREMENTS :

• Diploma or Degree in Business Administration, or equivalent
• Degree holders: Minimum 1–2 years of relevant work experience
• Diploma holders: Minimum 3 years of relevant work experience
• Ability to handle multiple tasks simultaneously
• Strong prioritization and time management skills to meet deadlines
• Good written and verbal communication skills in Malay and English
• Excellent interpersonal skills with a mature and professional personality
• Able to establish and maintain good working relationships with the team
• High level of confidentiality and professional attitude

Apply Now & Send your CV to :
******@unikl.edu.my
OR
GHC 1016, Jalan Sultan Ismail
50250 Kuala Lumpur