Administrative Executive, Scheduling

Asia Pacific University College of Technology & Innovation; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading educational institution in Kuala Lumpur is seeking an organized individual to manage course schedules and support academic operations. Responsibilities include preparing timetables, coordinating room bookings, and ensuring effective communication with lecturers. Candidates should have a Bachelor's or Diploma in administration, excellent problem-solving skills, and a detail-oriented approach. This role requires the ability to handle multiple tasks effectively, especially during busy academic periods.

Qualifications

• Bachelor's or Diploma in administration or 2 years of relevant experience.
• Excellent problem-solving skills and logical thinking.
• Proficient in effective communication across various channels.

Responsibilities

• Prepare student course schedules for the academic year.
• Conduct thorough checks on system-generated timetables.
• Publish finalized timetables for students and staff.

Skills

Problem-solving

Effective communication

Attention to detail

Education

Bachelors/Diploma in administration

Job description

Asia Pacific University College of Technology & Innovation – Bukit Jalil, Kuala Lumpur

• Preparation of student course schedules for the academic year, based on approved course maps.
• Regular and accurate data entry for newly commencing modules on a weekly basis.
• Tabulating detailed reports on energy‑saving initiatives and their impact.
• Coordinating room bookings for both lecturers and events, including schedule adjustments when necessary.
• Compiling and organizing requested changes made by lecturers regarding schedules.
• Publishing finalized timetables for students and staff.
• Conducting thorough checks on system‑generated timetables to identify and rectify any anomalies.
• Updating and maintaining the master calendar with all events and activities.
• Providing assistance during graduation ceremonies, including gown management.
• Conducting room inspections to ensure readiness for lectures and events.
• Posting notices promptly to communicate any changes in lecture venues.
• Facilitating clear communication with lecturers regarding schedule‑related matters for smooth coordination.

Requirements

• Bachelors/Diploma in administration or 2 year(s) of working experience in the related field.
• Excellent problem‑solving skills, logical thinking.
• Proficient in clear and effective communication across various channels.
• Demonstrated willingness to put in extra hours during critical periods as needed.
• Self‑motivated and exceptionally detail‑oriented, adept at managing multiple tasks concurrently with a proven track record of success.

We thank you for your application. Please note that only shortlisted candidates will be notified.