Administrative Executive

Monash University, Malaysia Campus; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading university in Malaysia is seeking a professional for a role involving the coordination of engagement activities, communication services design, and fostering industry partnerships. The ideal candidate will possess a degree in relevant fields and demonstrate strong organizational, communication, and interpersonal skills. This position is crucial for enhancing the university's engagement efforts and ensuring successful collaboration with industry partners.

Qualifications

• A degree or equivalent professional experience in relevant fields.
• Demonstrated experience in communications or student development.
• Strong organizational and administrative skills.

Responsibilities

• Coordinate external relations and engagement activities.
• Design and coordinate communication services for the School.
• Support onboarding of industry partners for the School’s programs.
• Assist in promoting responsible management education.
• Provide administrative support for engagement and impact committees.
• Liaise for inquiries related to industry engagement.
• Drive reform and innovation initiatives.

Skills

Coordinating engagement initiatives

Organizational skills

Effective communication

Interpersonal skills

Digital technology competence

Experience with collaboration tools

Education

Degree in communications, public relations, business, marketing, arts or related field

Tools

Asana

Canva

Brevo/Mailchimp

Job description

1. Coordinate external relations and engagement activities that support graduate development, including dissemination of career opportunities and delivery of employer information sessions, career workshops, and employability events.

2. Design and coordinate communication services for the School of Business, including social media accounts, newsletters, and the School website, creating engaging content to highlight School achievements and initiatives.

3. Support the onboarding and coordination of industry partners for the School’s co-working space and engagement programs, fostering collaboration and innovation.

4. Assist the PRME team in coordinating events and initiatives that promote responsible management education and sustainable business practices.

5. Provide high-level administrative support for engagement and impact committees, including preparation of reports, servicing of meetings, and maintenance of industry contact databases.

6. Serve as a liaison for internal inquiries related to industry engagement, communications, executive education and graduate development, ensuring timely and effective responses.

7. Contribute to the School’s commitment to continuous improvement by driving reform and innovation initiatives that enhance operational efficiency and service excellence

KEY SELECTION CRITERIA

Education/Qualifications

1. A degree in communications, public relations, business, marketing, arts and social sciences, or a related field; or equivalent professional experience.

Knowledge and Skills

1. Demonstrated experience in coordinating engagement, communications, or student development initiatives.

2. Strong organizational and administrative skills, with the ability to manage multiple priorities and deadlines.

3. Proven ability to communicate effectively, both orally and in writing, including the development of professional content for digital platforms.

4. Well-developed interpersonal skills, with the ability to build and maintain effective relationships with internal and external stakeholders.

5. Competence in the use of digital technology, including social media, website management and email marketing tools.

6. Experience with collaboration and design tools such as Asana, Canva and Brevo/Mailchimp, and other mailing & communication platforms will be considered an advantage.

7. Demonstrated commitment to continuous improvement, service excellence and innovation in operational processes.