Administrative Executive

BEST GLOBAL LOGISTICS TECHNOLOGY (MALAYSIA) SDN BHD; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading logistics technology provider in Shah Alam is seeking an Administration Executive to ensure efficient office operations and manage budgets. The role requires strong leadership, communication, and interpersonal skills, alongside proficiency in Mandarin and a diploma in a relevant field. Candidates should have a minimum of 5 years of experience in administration. This position offers a dynamic environment with opportunities to contribute to business expansion activities.

Qualifications

• Minimum Diploma qualification or above in Business Administration, Management, or a related field.
• At least 5 years of relevant administrative experience, with at least 2 years in a supervisory or team lead capacity.
• Strong understanding of corporate governance, organisational structure, compliance processes, and administrative best practices.

Responsibilities

• Ensure efficient day-to-day office operations and maintenance.
• Oversee expatriate services, including housing arrangements and visa-related matters.
• Develop, manage, and review annual administrative budgets.

Skills

Leadership skills

Communication skills

Interpersonal skills

Proficiency in Mandarin

Microsoft Office Suite

Education

Diploma in Business Administration or related field

Job description

1、Ensure efficient day‑day office operations, including office facility maintenance, office supplies procurement, vendor management, and general administrative affairs.

2、Oversee expatriate services and support, including housing arrangements, car rental, travel booking, visa‑related matters, and relocation coordination, ensuring compliance and a positive employee experience.

3、Develop, manage, and review annual administrative budgets; prepare reports, forecasts, and cost analyses as requested by Management for strategic planning.

4、Monitor and control departmental expenses, conduct cost analysis, and drive initiatives to optimise resources, improve cost efficiency, and achieve savings without compromising operational quality.

5、Supervise the application, renewal, and upgrading of company certificates, permits, and licences in accordance with regulatory requirements from relevant government authorities.

6、Establish and continuously improve administrative policies, standard operating procedures (SOP), and workflows to enhance organisational governance and compliance.

7、Act as the key liaison for cross‑departmental administrative support, ensuring timely resolution of issues and maintaining a high standard of internal customer service.

8、Support Management in special assignments, business expansion activities, and office‑related projects when necessary.

1、Minimum Diploma qualification or above in Business Administration, Management, or a related field.

2、Proficiency in Mandarin (spoken and written) to facilitate communication with China Headquarters.

3、At least 5 years of relevant administrative experience, with at least 2 years in a supervisory or team lead capacity.

4、Strong leadership, communication, and interpersonal skills with a high level of professionalism and attention to detail.

5、Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience preparing reports and performance dashboards is an advantage.

6、Independent, self‑driven, and capable of managing multiple tasks and priorities with minimal supervision.

7、Solid understanding of corporate governance, organisational structure, compliance processes, and administrative best practices.

Please take note that the salary package will base on the candidate interview performance + related working exp + related industry + education level.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Which of the following Microsoft Office products are you experienced with?
• Have you worked in a role where you were responsible for vendor management?
• How would you rate your Mandarin language skills?
• How much notice are you required to give your current employer?

BEST Global Logistics Technology (Malaysia) is a trusted provider of e‑commerce delivery solutions, powered by advanced technology and experienced management. As a subsidiary of BEST Inc., we offer comprehensive logistics services across Malaysia, including domestic and cross‑border express delivery, road freight, and warehousing. BEST Express, our dedicated delivery service, provides cost‑effective, customisable door‑to‑door solutions across 13 states and 3 Federal Territories—supporting businesses and enhancing the e‑commerce experience.