Administrative Executive

Xiamen University Malaysia; Sepang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent higher education institution in Sepang, Selangor seeks an Administrative Support staff member. Responsibilities include coordinating academic programmes, managing documentation, and serving as a liaison between staff and students. Candidates must possess a Bachelor's degree in a related field and demonstrate strong communication and organizational skills, with proficiency in English and knowledge of Mandarin or Malay viewed positively. This position offers various benefits including medical insurance and career growth opportunities.

Benefits

EPF/SOCSO

Annual Leave

Medical and Hospitalization Leave

Annual Bonus

Medical Insurance

Work-life Balance

Career Growth

Multicultural Work Environment

Training Provided

Qualifications

• Minimum 1 year of administrative experience, preferably in a higher education environment.
• Excellent command of English; proficiency in Mandarin or Malay is an advantage.

Responsibilities

• Assist in coordination and implementation of academic programmes.
• Manage documentation related to teaching schedules and examination matters.
• Serve as a liaison between academic staff, students, and administrative offices.
• Support academic and cultural events such as seminars and workshops.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Multitasking

English proficiency

Mandarin or Malay proficiency

Education

Bachelor’s degree in Business Administration or related field

Job description

Xiamen University Malaysia – Sepang, Selangor

Requirements

• Bachelor’s degree in Business Administration, Communication, Management, or a related field.
• Minimum 1 year of administrative experience, preferably in a higher education environment.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications and university management systems.
• Ability to multitask, work independently, and meet deadlines in a fast-paced academic setting.
• Excellent command of English; proficiency in Mandarin or Malay is an advantage.

Responsibilities

1. Academic and Administrative Support

• Assist in the coordination and implementation of academic programmes (undergraduate, postgraduate, and PhD).
• Manage documentation and communication related to teaching schedules, course files, and examination matters.
• Maintain accurate records of academic performance, research outputs, and staff training programmes.
• Support accreditation exercises, programme reviews, and quality assurance documentation.

2. Staff and Student Liaison

• Serve as a liaison between academic staff, students, and the university’s administrative offices.
• Provide guidance and administrative assistance to students regarding academic procedures, internship placements, and other school matters.
• Assist in onboarding new academic staff and facilitating internal communication.

3. Event and Project Coordination

• Support academic and cultural events such as seminars, workshops, conferences, and student engagement activities.
• Provide administrative support for school-led initiatives.
• Coordinate logistics, publicity materials, and documentation for events and school projects.

4. Resource Management

• Oversee inventory and office supply management.
• Ensure compliance with university financial and administrative policies.

Benefits

• EPF/SOCSO
• Annual Leave
• Medical and Hospitalization Leave
• Annual Bonus
• Medical Insurance
• Work-life Balance
• Career Growth
• Multiculturalism Work Environment
• Training Provided