Administrative Executive

Best Global Logistics Technology Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading logistics technology company in Malaysia is seeking a skilled administrative leader to manage daily office operations and oversee support for expatriates. The ideal candidate will bring at least 5 years of experience, including 2 years in a supervisory capacity. Strong communication skills in Mandarin are essential for liaising with the China headquarters. The role emphasizes leadership, budget management, and continuous process improvements, fostering a collaborative internal customer service culture while ensuring compliance and operational excellence.

Qualifications

• Minimum 5 years of administrative experience with 2 years in a supervisory role.
• Proficiency in Mandarin for communication with Headquarters.
• Ability to manage multiple tasks independently.

Responsibilities

• Ensure efficient office operations including facility maintenance and vendor management.
• Oversee expatriate services like housing and travel arrangements.
• Develop and manage annual administrative budgets.

Skills

Leadership

Communication

Interpersonal skills

Attention to detail

Proficiency in Mandarin

Microsoft Office Suite

Education

Minimum Diploma in Business Administration or Management

Tools

Microsoft Office Suite

Job description

1、Ensure efficient day-to-day office operations, including office facility maintenance, office supplies procurement, vendor management, and general administrative affairs.

2、Oversee expatriate services and support, including housing arrangements, car rental, travel booking, visa-related matters, and relocation coordination, ensuring compliance and a positive employee experience.

3、Develop, manage, and review annual administrative budgets; prepare reports, forecasts, and cost analyses as requested by Management for strategic planning.

4、Monitor and control departmental expenses, conduct cost analysis, and drive initiatives to optimize resources, improve cost efficiency, and achieve savings without compromising operational quality.

5、Supervise the application, renewal, and upgrading of company certificates, permits, and licenses in accordance with regulatory requirements from relevant government authorities.

6、Establish and continuously improve administrative policies, standard operating procedures (SOP), and workflows to enhance organizational governance and compliance.

7、Act as the key liaison for cross-departmental administrative support, ensuring timely resolution of issues and maintaining a high standard of internal customer service.

8、Support Management in special assignments, business expansion activities, and office-related projects when necessary.

1、Minimum Diploma qualification or above in Business Administration, Management, or a related field.

2、Proficiency in Mandarin (spoken and written) to facilitate communication with China Headquarters.

3、At least 5 years of relevant administrative experience, with at least 2 years in a supervisory or team lead capacity.

4、Strong leadership, communication, and interpersonal skills with a high level of professionalism and attention to detail.

5、Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience preparing reports and performance dashboards is an advantage.

6、Independent, self-driven, and capable of managing multiple tasks and priorities with minimal supervision.

7、Solid understanding of corporate governance, organizational structure, compliance processes, and administrative best practices.

Please take note that the salary package will base on the candidate interview performance + related working exp + related industry + education level.