Administrative Executive

Hepsen Furniture & Construction; Alor Setar; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing furniture company in Alor Setar is seeking an Administrative Executive to support daily operations and financial management. The role involves overseeing office operations, maintaining financial records, and coordinating with teams and suppliers. The ideal candidate should have strong Excel and organizational skills, excellent attention to detail, and communication abilities. We offer an annual performance bonus and training opportunities.

Benefits

Annual performance bonus

EPF, SOCSO, and EIS contributions

Annual leave, sick leave, and public holidays entitlement

Training and career development opportunities

Positive and supportive work environment

Qualifications

• Responsible, honest, and careful with details.
• Willing to learn and follow established procedures.
• Reliable, detail-oriented, and able to manage confidential data.

Responsibilities

• Oversee daily office operations and maintain financial records.
• Handle customer orders, prepare quotations, invoices, purchase orders, and delivery orders.
• Coordinate with suppliers and internal teams.

Skills

Basic computer skills (Excel, WhatsApp, email)

Strong Excel skills

Organizational skills

Attention to detail

Communication skills

Education

SPM or above

Job description

Job Title: Administrative Executive

We are a growing furniture company looking for a dedicated Administrative Executive to support our daily operations and financial management. This role is essential in ensuring smooth coordination between our sales, production, and logistics teams.

Our team specializes in custom-made furniture and interior fit-outs. We value teamwork, attention to detail, and reliable communication.

Job Scope

The Administrative Executive oversees daily office operations, maintains financial records, and coordinates with internal teams and suppliers to ensure smooth company operations.

1. Administration & Operations Support

• Maintain filing, documentation, and office supplies.
• Manage company login credentials and general administrative duties.
• Coordinate with suppliers for material orders and track delivery timelines.
• Handle customer orders, prepare quotations, invoices, purchase orders (PO), and delivery orders (DO).
• Track property rentals, visitor permits, and maintenance schedules.
• Manage company vehicle renewals (road tax, insurance, and service schedules).
• Manage basic updates on the company’s social media pages, including posting photos and company news regularly.

2. Finance & Payroll Management

• Maintain subcontractor, customer, and supplier payment records.
• Handle company and director payments, petty cash, and monthly bills.
• Prepare and submit payment summaries for approval.
• Verify attendance, calculate wages, and manage weekly staff advances.
• Ensure financial records are accurate and updated.

Requirements

• SPM or above.
• Basic computer skills (Excel, WhatsApp, email).
• Responsible, honest, and careful with details.
• Willing to learn and follow established procedures.
• Able to communicate clearly with suppliers, customers, and staff.
• Reliable, detail-oriented, and able to manage confidential data.
• Strong Excel and organizational skills.

Benefits

• Annual performance bonus
• EPF, SOCSO, and EIS contributions
• Annual leave, sick leave, and public holidays entitlement
• Training and career development opportunities
• Positive and supportive work environment

Reporting to: Managing Director

Location: Hepsen Furniture & Construction

60, Jalan Utara 4, Kawasan Perusahaan Mergong Barrage, 05050 Alor Setar, Kedah

Working Hours: Saturday to Thursday 9:15am to 5:45pm

Salary Range: RM1,700 – RM2,200 per month (depending on experience)

Interested candidates are invited to send their resume to [e-mail]

Or WhatsApp your resume to 011-3723 2566