Administrative Coordinator

Petron Malaysia Refining & Marketing Bhd; Port Dickson; On-site; MYR 20,000 - 100,000; Full time

Job summary

A progressive oil company in Malaysia is seeking a highly organized Administrative Coordinator to support business operations through administrative tasks in HR, procurement, and logistics. The ideal candidate will have a Bachelor’s degree, strong communication skills, and 1-3 years of relevant experience. Responsibilities include managing office systems, preparing reports, coordinating meetings, and liaising with suppliers. This position requires excellent organizational abilities and proficiency in Microsoft Office and SAP.

Qualifications

• 1–3 years of experience in a related administrative or coordination role.
• Able to operate and maintain office equipment (e.g., scanners, printers).
• Independent, flexible, and willing to work extended or off‑hours when needed.

Responsibilities

• Manage office systems, filing, supplies, and cleanliness of administrative areas.
• Prepare and maintain reports including manhours, medical absences, and inventory.
• Coordinate meetings, documentation, and audits.
• Support HR functions including employee records and policy implementation.
• Liaise with suppliers and government agencies for invoicing and reporting.
• Process purchase requisitions and vendor registration.

Skills

Strong written communication

Verbal communication skills

Interpersonal communication

Organizational skills

Time management

Multitasking ability

Education

Bachelor’s degree in Human Resource Management or Business Management

Tools

Microsoft Office

Outlook

SAP

Internet-based tools

Job description

At Petron, we are not just in the business of oil, we are also in the business of fueling lives.

Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world‑class petroleum products help meet the country’s growing energy needs and contributes to a more progressive nation.

We are dedicated and passionate about our vision - As a progressive oil company in Malaysia, we aspire towards a sustainable energy‑secured nation where everyone's journey is fueled by opportunities for meaningful experiences.

We are seeking dynamic & innovative individuals who have the drive to make a difference & are fueled to succeed!

Job Summary

We are seeking a highly organized and proactive Administrative Coordinator to support business operations through administrative, HR, procurement, and logistics coordination. The role involves managing documentation, supporting internal teams, and ensuring smooth day‑to‑day office and plant activities.

Key Responsibilities

• Manage office systems, filing (electronic & physical), supplies, and cleanliness of administrative areas
• Prepare and maintain reports including manhours, medical absences, overtime, and inventory for internal and external stakeholders
• Coordinate meetings, documentation, and audits (e.g., MSPO, ISO, POIMS, 5S, ILC)
• Support HR functions including employee records, policy implementation, and system updates
• Liaise with suppliers and government agencies for delivery, invoicing, licensing, and reporting
• Process purchase requisitions, vendor registration, and invoice payments
• Assist in raw material planning and stock availability with logistics and controllers
• Maintain accurate records for purchasing and inventory; ensure timely posting of goods receipts
• Provide administrative support for safety committee meetings and compliance documentation
• Handle ad‑hoc tasks and provide customer service to internal and external stakeholders

Requirements

• Bachelor’s degree in Human Resource Management or Business Management
• 1–3 years of experience in a related administrative or coordination role
• Strong written, verbal, and interpersonal communication skills
• Proficient in Microsoft Office, Outlook, SAP, and internet‑based tools
• Able to operate and maintain office equipment (e.g., scanners, printers)
• Excellent organizational and time management skills; able to multitask in a fast‑paced environment
• Independent, flexible, and willing to work extended or off‑hours when needed

Thank you for your application! We’re thrilled that you’d like to join Petron, and we appreciate your interest in the position.

Please note that due to the volume of applications, only shortlisted candidates will be contacted.

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