Administrative Coordinator

Petron Malaysia; Port Dickson; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading oil company in Port Dickson is seeking a highly organized and proactive Administrative Coordinator. In this role, you will support business operations through various administrative, HR, procurement, and logistics duties, ensuring the smooth operation of office and plant activities. The ideal candidate has a Bachelor's degree and 1–3 years of relevant experience, with strong communication and organizational skills. Join us in fueling opportunities for meaningful experiences.

Qualifications

• 1–3 years of experience in a related administrative or coordination role.
• Ability to operate and maintain office equipment (e.g., scanners, printers).
• Flexibility to work extended or off-hours when needed.

Responsibilities

• Manage office systems, filing, supplies, and cleanliness of administrative areas.
• Prepare reports on manhours, medical absences, overtime, and inventory.
• Coordinate meetings, documentation, and audits.

Skills

Strong written communication

Verbal communication skills

Interpersonal communication

Organizational skills

Time management

Education

Bachelor’s degree in Human Resource Management or Business Management

Tools

Microsoft Office

Outlook

SAP

Job description

Overview

"At Petron, we are not just in the business of oil, we are also in the business of fueling lives." Petron Malaysia is an emerging and rapidly evolving Asian oil company. It is part of Petron Corporation which is the leading oil company in the Philippines. Our integrated refining, distribution, and retailing of world-class petroleum products help meet the country’s growing energy needs and contributes to a more progressive nation. We are dedicated and passionate about our vision - As a progressive oil company in Malaysia, we aspire towards a sustainable energy-secured nation where everyone's journey is fueled by opportunities for meaningful experiences. We are seeking dynamic & innovative individuals who have the drive to make a difference & are fueled to succeed!

Job Summary

We are seeking a highly organized and proactive Administrative Coordinator to support business operations through administrative, HR, procurement, and logistics coordination. The role involves managing documentation, supporting internal teams, and ensuring smooth day-to-day office and plant activities.

Key Responsibilities

• Manage office systems, filing (electronic & physical), supplies, and cleanliness of administrative areas.
• Prepare and maintain reports including manhours, medical absences, overtime, and inventory for internal and external stakeholders.
• Coordinate meetings, documentation, and audits (e.g., MSPO, ISO, POIMS, 5S, ILC).
• Support HR functions including employee records, policy implementation, and system updates.
• Liaise with suppliers and government agencies for delivery, invoicing, licensing, and reporting.
• Process purchase requisitions, vendor registration, and invoice payments.
• Assist in raw material planning and stock availability with logistics and controllers.
• Maintain accurate records for purchasing and inventory; ensure timely posting of goods receipts.
• Provide administrative support for safety committee meetings and compliance documentation.
• Handle ad-hoc tasks and provide customer service to internal and external stakeholders.

Requirements

• Bachelor’s degree in Human Resource Management or Business Management.
• 1–3 years of experience in a related administrative or coordination role.
• Strong written, verbal, and interpersonal communication skills.
• Proficient in Microsoft Office, Outlook, SAP, and internet-based tools.
• Able to operate and maintain office equipment (e.g., scanners, printers).
• Excellent organizational and time management skills; able to multitask in a fast-paced environment.
• Independent, flexible, and willing to work extended or off-hours when needed.

Thank you for your application! We’re thrilled that you’d like to join Petron, and we appreciate your interest in the position.

Please note that due to the volume of applications, only shortlisted candidates will be contacted.