Administrative Assistant I/II (holding the functional title of Senior Manager/Manager)

Teacher of Arts (High school) Philosophy of the Arts (HKU); Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading university in the region is seeking an experienced Administrative Assistant I/II in the School of Computing and Data Science. This role involves overseeing academic staffing, managing employee lifecycle processes, and contributing to strategic initiatives. Candidates should have a Bachelor's or Master's degree, fluency in English and Chinese, and at least 10 years of experience in higher education. A competitive salary and benefits package is offered.

Benefits

Competitive salary

Annual leave

Medical benefits

Retirement benefits scheme

Qualifications

• At least 10 years of relevant experience, ideally in higher education.
• Experience may vary for Administrative Assistant II.

Responsibilities

• Oversee recruitment and appointment of academic staff.
• Collaborate with leadership to address organizational needs.
• Manage the full employee lifecycle, including onboarding.
• Lead staff engagement and administrative streamlining projects.
• Contribute to strategic initiatives as required.

Skills

Fluency in English

Fluency in Chinese (including Putonghua)

Digital proficiency

Project management

Education

Bachelor's or Master's degree

Job description

Overview

The University of Hong Kong invites applications for the position of Administrative Assistant I/II (holding the functional title of Senior Manager/Manager) in the School of Computing and Data Science. The appointment is on a two-year fixed-term basis with the possibility of renewal subject to satisfactory performance and funding availability. The appointee will commence as soon as possible and be based in Hong Kong.

With the establishment of the School of Computing and Data Science, we seek an experienced and forward-thinking team leader to spearhead talent acquisition, academic programme management, and special projects in alignment with the School’s strategic goals.

Responsibilities

• Oversee academic human resources and accommodation-related functions, including recruitment and appointment of professoriate, academic-related staff, and key personnel, and plan/execute relocation of the School.
• Collaborate with senior leadership and academic divisions to meet organizational development needs and formulate strategic plans for special human capital and accommodation initiatives.
• Manage the full employee life cycle—from recruitment and onboarding to performance evaluation and offboarding; provide secretarial support to related committees.
• Lead staff engagement and contribute to academic and administrative streamlining projects.
• Contribute to broader administrative functions and strategic initiatives across areas as required by the School Director or the School Secretary.

Qualifications

• Bachelor's or Master's degree.
• At least 10 years of relevant experience, ideally in higher education; applicants with less experience may be considered for Administrative Assistant II.
• Fluency in English and Chinese (including Putonghua) and strong digital proficiency; proven experience in project management.

Remuneration and Terms

• Competitive salary commensurate with qualifications and experience, with annual leave and medical benefits.
• Contract-end gratuity and University contribution to a retirement benefits scheme, totaling up to 15% of the basic salary for Administrative Assistant I, or 10% for Administrative Assistant II.

Application and Deadline

The University accepts online applications only. Applicants should apply online and upload an up-to-date CV. Review of applications will start as soon as possible and continue until October 31, 2025 (HK Time), or until the post is filled, whichever is earlier.

Additional Information

Advertised: Oct 10, 2025 (HK Time)

Applications close: Oct 31, 2025 (HK Time)