ADMINISTRATIVE ASSISTANT

Groupe Avril; Port Klang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading global company in Malaysia is seeking an Administrative Assistant to perform various office duties, manage supplies, and support team events. The ideal candidate should have a degree in Business Administration and possess strong organizational, communication, and computer skills. This role offers a permanent contract with benefits including an attractive salary and health insurance.

Benefits

Attractive salary

Pension scheme

Medical insurance

Inclusive environment

Qualifications

• Bachelor’s Degree in Business Studies or equivalent.
• Strong organizational and time-management skills.
• Good interpersonal and communication skills.
• High level of efficiency and accuracy.
• Motivated and eager to learn new challenges.
• Proficient in computer software.

Responsibilities

• Perform general office duties and maintain an updated contact list.
• Oversee maintenance of office facilities.
• Handle administrative tasks for company assets.
• Assist with monthly reporting and emails.
• Manage travel arrangements for employees and visitors.
• Help organize company-wide events and training activities.

Skills

Organizational skills

Time-management skills

Interpersonal skills

Communication skills

Computer proficiency

Education

Diploma / Bachelor’s Degree in Business Studies / Administration / Management

Tools

Microsoft Office Suite

Job description

We are looking for an ADMINISTRATIVE ASSISTANT at SELANGOR HALAL HUB PULAU INDAH INDUSTRIAL PARK SE, LOT 57 JALAN SUNGAI PINANG 4 3KS11, PORT KLANG, 42920 Malaysia.

Permanent contract. Work in your element.

At Oleon, we bring you natural chemistry. Ambitious, with both feet on the ground. That's who we are and that's how we will continue to grow. Our specialty lies in converting natural fats and oils into a wide range of oleochemical products. We offer them in a large variety of markets such as cosmetics, nutrition, crop protection, industrial ingredients, lubricants, oilfield, coatings, detergents, and many more.

Oleon has over 1,000 employees worldwide in 10 different countries. Enthusiastic people who are completely in their element here at Oleon are more than welcome to join our team.

Some of your main duties & responsibilities:

• Performs general office duties such as maintaining an updated office contact list, maintaining the inventory of office supplies, ordering supplies, replenishing pantry items, scanning and uploading invoices, scanning and sending documents, updating info on common area screens, etc.
• Oversees the maintenance of office facilities and cleaning services to ensure the cleanliness of office space, canteen, meeting rooms, etc.
• Administratively handles the renewals for company cars, smartphones and accompanying phone subscriptions, lockers, badges, etc.
• Administratively handles the annual renewals of certain licenses (e.g. Malaysian Palm Oil Board, Business Premise License) or agreements with service providers (e.g. photocopier, transportation).
• Handling day‑to‑day general administrative duties, monthly reporting & responding to emails.
• Managing office supplies, inventory, and procurement‑related tasks.
• Managing travel arrangements (flight, hotel and transfer arrangement for employees and visitors).Welcome and register visitors and direct them to relevant colleagues or meeting rooms.
• Assist in organizing company‑wide events (town halls, festive celebrations, team‑building activities, volunteering programs) and coordinating training activities.
• To undertake other special assignments, ad‑hoc functions and related duties related to HR & Admin specified by the management.

You’ll succeed if:

• You possess at least a Diploma / Bachelor’s Degree in Business Studies / Administration / Management or equivalent.
• You have strong organizational and time‑management skills.
• You have good interpersonal and communication skills.
• You have a high level of efficiency, accuracy, and responsibility.
• You have motivation and a strong desire to take on new challenges and learn as much as possible.
• You have proficiency with computers and various software for creating documents, spreadsheets and presentations.
• You must be willing to work at Pulau Indah, Port Klang.

Next to your skills, it is your drive and motivation that will make all the difference!

Your benefits:

You will join a company with ambitious goals and a welcoming atmosphere. Both your personal development and work‑life balance are equally important to us. You can expect an attractive salary and pension scheme, along with an impressive range of numerous benefits with a solid medical insurance health plan that you can rely on.

Oleon is dedicated to fostering an inclusive environment that embraces all forms of diversity. We ensure equal opportunities in our recruitment and integration processes and ensure that you can be yourself in our professional environment.

Oleon is a business unit of Avril, the industrial and financial leader in the French vegetable oil and protein sector.

Avril is present in consumer food, animal nutrition and expertise, renewable energy and chemistry, with a recorded revenue of 7.7 billion euro across 18 countries in 2024. The Group focuses its growth on a unique value‑sharing model.

Avril and its 8,400 employees, driven by its purpose, "Serving the Earth", are committed to addressing climate change and population growth challenges.

Joining Avril means choosing to work in a company that harmoniously brings together performance and responsibility, innovation and humbleness, the group and individuals.

Avril: there is another way.