Administrative Assistant

AHAM Asset Management Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services firm in Kuala Lumpur seeks an experienced professional for administrative support and compliance assistance. Responsibilities include document management, maintaining compliance records, and providing general administrative support. Candidates should possess a diploma and strong organizational skills, with proficiency in MS Office applications. Join a diverse team that values inclusivity and equal opportunity.

Qualifications

• Experience in service and operational support or administrative coordination is preferred.
• Ability to manage and maintain confidential information is required.
• Strong organizational and filing skills necessary.

Responsibilities

• Manage document archiving and retrieval efficiently.
• Coordinate meetings and handle correspondence.
• Support compliance checks and regulatory reporting.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality management

Education

Diploma or equivalent qualification

Tools

MS Office (Word, Excel, Outlook)

Job description

Job Responsibilities

1. Document Management

• Stamp and file agreements and other legal documents.
• Maintain physical and electronic records for compliance, legal, and risk functions.
• Ensure proper archiving and retrieval of documents.
• Collecting and compiling the KRI data from various departments.

2. Administrative Support

• Coordinate scheduling of meetings, prepare agendas, and take minutes, if needed.
• Handle correspondence and communication for the three divisions.
• Assist in preparing standard forms, letters, and templates.
• Conducting company and individual searches through search engines like
• CTOS/SSM
• To perform any ad hoc task from the superior from time to time

3. Regulatory & Compliance Assistance

• Support routine compliance checks by collating data and updating registers.
• Track deadlines for regulatory reporting and elevate when needed.

4. Risk & Legal Coordination

• Help with basic contract processing (e.g., stamping, courier).
• Maintain registers for risk incidents and related registers.
• Liaise with external parties (e.g., regulators, law firms) for document delivery.

5. General Office Duties

• General administrative duties – stationery requests, preparation of invoices, payment requests, etc.
• Provide ad-hoc administrative support as required.

Job Requirements

• Diploma or equivalent qualification.
• Working experience in service and operational support, administrative coordination—preferably within a banking or financial institution is an advantage.
• Strong organizational and filing skills.
• High attention to detail and accuracy.
• Ability to manage and maintain confidential information.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Excellent communication and coordination skills.

At AHAM Capital, people are its greatest assets. We value diversity and inclusivity. To us, this means bringing together a group of qualified professionals with a varied range of skillset and experiences into a fair and respectful workplace to harness the strengths of cultural and individual differences for the accomplishment of our collective goal.

We believe in equal opportunity in employment and treating all individuals with respect and dignity. Our employment decisions are guided by an objective assessment of the candidate, irrespective of ethnicity, religion, gender, nationality and other non-merit factors.

Due to the high volume of applications, we are unable to acknowledge every application. If you are selected for an interview, we will contact you within the next 7 days. However, if we think that your skills and qualifications may be suitable for other similar positions, we may hold your details on our database and contact you in the future.