Administrative Assistant

The Impact Foundation; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A nonprofit organization in Johor Bahru is seeking an Administrative Assistant to manage various tasks, including booking travel, supporting HR onboarding, and maintaining financial records. The ideal candidate should have a diploma and strong communication skills. Proficiency in MS Office is required. This role is perfect for a proactive individual who thrives in a dynamic environment.

Qualifications

• Diploma or above, preferably in Administration, HR, or related fields.
• Strong communication and interpersonal skills with a professional demeanor.
• Proficient in MS Office and comfortable with data organization.
• Detail-oriented, responsible, and able to work independently.
• Prior experience in administrative support, HR assistance, or travel coordination is a plus.

Responsibilities

• Assist with booking flights, hotels, and arranging business trips.
• Support visa applications and related travel documentation.
• Handle expense reports and maintain financial records.
• Assist in HR onboarding duties and prepare new hire documents.
• Manage front desk reception duties and greet visitors.

Skills

Strong communication skills

Interpersonal skills

Organizational skills

Attention to detail

Proficiency in MS Office

Education

Diploma or above in Administration, HR, or related fields

Job description

We are seeking for an Administrative Assistant to join us!

Responsibilities

• Assist employees and teams with booking flights, hotels, and arranging business trips.
• Support visa applications and related travel documentation.
• Handle expense reports, reimbursements, and maintain financial records.
• Assist in HR onboarding duties, including preparing new hire documents and coordinating orientation.
• Assist with office supplies procurement and inventory management.
• Manage front desk reception duties, including greeting visitors and handling calls.
• Perform other administrative duties as assigned by management.

Requirements

• Diploma or above, preferably in Administration, HR, or related fields.
• Strong communication and interpersonal skills with a professional demeanor.
• Proficient in MS Office and comfortable with data organization.
• Detail-oriented, responsible, and able to work independently.
• Prior experience in administrative support, HR assistance, or travel coordination is a plus.

This role requires a proactive individual who can efficiently manage multiple administrative tasks, support HR processes, and ensure smooth travel and office operations. The ideal candidate will demonstrate professionalism, reliability, and the ability to work both independently and as part of a team.