Administrative Assistant

SICPA; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in facility management is seeking an Office Coordinator for their Cyberjaya location. This role involves ensuring smooth office operations, managing reception, handling inventory of office supplies, and assisting the Supply Chain Department with data management. The ideal candidate has 1-2 years' experience, is fluent in English and Bahasa, and possesses strong organizational and communication skills. A BSc/Ba in business administration is a plus.

Qualifications

• 1-2 years' experience as office coordinator or similar role.
• Knowledge of travel management and office equipment & facility management.
• Fluent in English and Bahasa; additional languages are a plus.

Responsibilities

• Ensure maintenance and smooth operation of office facilities.
• Reception management including redirecting calls and visitor management.
• Monitor office supplies inventory and place orders.

Skills

Organizational skills

Communication skills

Problem-solving

Time management

Education

BSc/Ba in business administration or relevant field

Tools

MS Office

Job description

Role

• Ensure maintenance and smooth operation of office facilities
• Reception Management (redirecting calls, mailing, visitor management)
• Monitor office supplies inventory and place orders (pantry, office supplies etc)
• Monitor office expenditures and handle all office contracts and vendor relationship management (contractors, cleaning supplier, mailing and travel agency)
• Manage travel & hotel bookings for the team
• Coordinate and manage internal events (company trips, gatherings, annual dinner)
• Maintain continuity of work operations by documenting and reporting
• Maintain files and records with effective filing systems
• Assist Supply Chain Department in Data Management and Procurement Operation (PO Generation, Delivery Follow Up etc)

PROFILE

• 1-2 years' experience as office coordinator or similar role
• BSc/Ba in business administration or relevant field is a plus
• Knowledge of Travel management
• Good command of MS Office
• Working knowledge of office equipment & facility management
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Fluent in English and Bahasa. French or other language is a plus.