Administrative and Operations Coordinator

Maxis; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading telecommunications company in Kuala Lumpur is seeking an Administrative and Operations Coordinator to manage various tasks and projects. Ideal candidates will have excellent organizational skills, at least 2 years of relevant experience, and the ability to thrive in a fast-paced environment. Responsibilities include budget management, contract tracking, and task coordination. This role offers the chance to contribute in a diverse and inclusive workplace.

Qualifications

• Minimum 2 years of experience in a similar role.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Coordinate and assign tasks to respective PICs.
• Manage overall department budget/cost, LVP, PR/PO, and timely GR.
• Track all OPEX/CAPEX usage.

Skills

Organizational skills

Attention to detail

Time management

Education

Diploma or Degree in a relevant field

Job description

Are you ready to get ahead in your career?

• We want to empower you to turn your ambitions into achievements.
• We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others.
• Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world.
• To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.

Why does this job exist and why is it critical?

We are seeking a highly organized and detail-oriented Administrative and Operations Coordinator to join our team. The successful candidate will be responsible for coordinating, tracking, and monitoring various tasks and projects, ensuring accuracy and compliance with company policies and procedures. This role requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

One Stop Centre (myRemedy) Task Management

• Coordinate and assign tasks to respective PICs.
• Track and follow up with PICs, providing weekly updates via email.
• Monitor updates with the teams.

Departmental Administrative Tasks

• Manage Remedy, Travel, Email enquiries, and activities.
• Ensure 95% timely updates and 100% accuracy of information.
• Maintain accurate shared file information.

Budget Management

• Manage overall department budget/cost, LVP, PR/PO, and timely GR.
• Ensure compliance with procurement/finance policy.
• Track and manage contractor and contract management as per Maxis/CS requirements.

Contract Management

• Track all OPEX/CAPEX usage.
• Track all contract expiry and ACV usage.

ID Management

• Ensure ID tag operability, processing, delivery, and collection.
• Provide support for door access and ID management.

Additional Tasks

• Coordinate with Network Team on security-related theft cases.
• Collaborate with HR to refine and implement new destruction processes.
• Work with ISD to revamp myRemedy forms.
• Support S&S team in payment processing.

Requirements

• Diploma or Degree in a relevant field.
• Minimum 2 years of experience in a similar role.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced environment.

What’s next?

• Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process.
• Should you be shortlisted for the role, we will send you an invitation via email for a digital interview. You can also check on your application status by logging into your candidate account.

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.