Administration Senior Executive

Julie's Marketing Sdn. Bhd.; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading biscuit company seeks an Administration Executive in Johor Bahru to oversee administrative functions, prepare monthly reports, and ensure compliance with policies. The ideal candidate holds a degree in Business Administration and has at least 3 years of relevant experience. Strong organizational and interpersonal skills, fluency in English and Bahasa Malaysia, along with computer literacy, are essential. The role is pivotal in managing correspondence and invoicing while fostering a professional office environment.

Qualifications

• At least 3 years’ experience in an Administration Executive role.
• Sound knowledge of office management systems and procedures.
• Ability to multitask and prioritize work.
• Fast learner with a commitment to detail.

Responsibilities

• Lead and oversee administrative works at the branch.
• Prepare and provide monthly reports to Head of Branch.
• Ensure compliance with policies and SOPs.
• Manage correspondence and invoicing.
• Develop an efficient documentation system.

Skills

Strong organizational skills

Planning and problem-solving skills

Good interpersonal skills

Time management skills

Computer literate

Fluent in English and Bahasa Malaysia

Education

Degree in Business Administration or related field

Tools

Microsoft Office

Excel (lookups and pivot tables)

Job description

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Demeanor, Qualifications, Knowledge and Skills Required

The ideal candidate’s demeanor and approach to life and work should be as follows:

a) Biscuit-loving, fun-loving, optimistic, innovative, energetic, aspirational, tech-savvy, and eager to learn with a hearty zest for life, specifically humble, open, fearless and yet possessing a little edge to think and go out of the box.

b) A good listener, trustworthy, reliable, honest, accountable, collegial, well-groomed and professional.

c) Proactive, resourceful, detail oriented, well-organized, self-directed, and able to thrive in high-pressure situations.

d) Appreciative and respectful of diverse cultures, abilities, genders, and different worldly belief systems.

Major Duties and Responsibilities

The successful candidate will be responsible for:

Leading and overseeing the overall administrative works and processes at the branch.

Preparing and providing monthly reports required by Head of Branch (HOB) and other related departments.

Ensuring all the monthly reports and documentation are submitted to all respective departments before the deadlines.

Creating, communicating, maintaining and ensuring proper implementation of policies, SOPs and best practices related to all administration and various business processes.

Providing administrative information and supervising general administration activities such as petty cash, mailing, stationary checking, pest control, cleaning service, etc.

Managing the administrative operations such as the correspondence between offices, confidential letters, invoicing, cheques and budgets, etc.

Ensuring invoicing and payment process flow is in good order at the branch.

Developing and implementing an efficient documentation and filing system for both paper and electronic records.

Monitoring the monthly average stock levels at warehouse, and reporting to Head of Branch accordingly.

Actively providing timely support and rendering cooperation proactively to all departments when needed.

Duly delegating tasks and actively following up and constantly updating the HOB or any other related department of the works progress and updates.

Undertaking any and all other duties and responsibilities as so instructed by the superior and/or Company.

Qualifications and Skills Required

The ideal candidate will have/be:

Possess at least a Degree in Business Administration or any related field with at least 3 years’ experience in an Administration Executive role.

Sound knowledge of office management systems and procedures.

Strong organizational, planning and problem-solving skills.

Excellent time management skills and sense of urgency meeting deadlines.

Able to multitask and prioritize work.

Committed to work and pay attention to detail.

Able to work independently and handle pressure at work.

A fast learner, open minded and continuously improving mindset.

A good team player with good interpersonal skills where frequent collaboration across functional teams or company is necessary.

Good verbal and written communication skills in English and Bahasa Malaysia. Candidates fluent in Mandarin would be an added advantage.

Computer literate, good Excel skills, ability to work with lookups and pivot tables and proficiency in Microsoft Office, other relevant software and application.

The candidates will be based on: 81, Jalan Riang 21, Taman Gembira, 81200 Joho Bahru, Johor.

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Salary match Number of applicants Skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What''s your expected monthly basic salary?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?
• How many years'' experience do you have as an Administration Executive?
• Do you have customer service experience?
• How much notice are you required to give your current employer?
• How many years of people management experience do you have?

Manufacturing, Transport & Logistics 101-1,000 employees

Julie’s is an international, award-winning biscuit brand sold in 80 countries. Founded in Melaka, Malaysia and marketed as Julie’s since 1985, the brand undertook its milestone rebranding campaign in 2020. Julie now sports a shorter bob-haircut, red and blue headband with a forward and an upward look of certainty.

Over the years, Julie's biscuits have been a staple in many households and office pantries. Every day, we play a part in countless moments of our consumers’ lives, and it gives us great pride to invite you into our world. A world that’s full of the joys of snacking, sharing a laugh, a thought, or offering a helping hand – all made possible by simply sharing a biscuit.

Julie’s is an international, award-winning biscuit brand sold in 80 countries. Founded in Melaka, Malaysia and marketed as Julie’s since 1985, the brand undertook its milestone rebranding campaign in 2020. Julie now sports a shorter bob-haircut, red and blue headband with a forward and an upward look of certainty.

Over the years, Julie's biscuits have been a staple in many households and office pantries. Every day, we play a part in countless moments of our consumers’ lives, and it gives us great pride to invite you into our world. A world that’s full of the joys of snacking, sharing a laugh, a thought, or offering a helping hand – all made possible by simply sharing a biscuit.

What can I earn as an Administration Executive