Administration / Project Management

Seong Henng Engineering Sdn Bhd; Rawang; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading engineering firm in Malaysia is seeking a Document Control Specialist to maintain and manage project documentation. The ideal candidate holds a Diploma or Bachelor’s in Business Administration or Engineering and has at least 2 years of relevant experience. You will work closely with project managers to ensure all documentation is accurate and efficiently filed. Proficiency in MS Office and document management systems is essential. This role offers a dynamic work environment with the opportunity to contribute significantly to project success.

Qualifications

• Minimum 2 years of experience in document control, preferably in an engineering or construction environment.
• Ability to handle multiple tasks and meet tight deadlines.

Responsibilities

• Maintain and manage all incoming and outgoing project documentation.
• Establish and maintain document control systems.
• Ensure all documents are properly labeled, indexed, and stored.
• Track document versions, revisions, and approval status.
• Coordinate with project managers and engineers.

Skills

Proficient in MS Office (Word, Excel, PowerPoint)

Document management systems (e.g., SharePoint, EDMS)

Strong organizational skills

Communication skills

Attention to detail

Education

Diploma or Bachelor’s degree in Business Administration, Engineering or related field

Job description

Job Responsibilities

Maintain and manage all incoming and outgoing project documentation (drawings, specifications, reports, correspondence, etc.).

Establish and maintain document control systems in accordance with company and project requirements.

Ensure all documents are properly labeled, indexed, and stored electronically and/or physically.

Distribute controlled copies of documents to designated personnel and departments.

Track document versions, revisions, and approval status.

Coordinate with project managers, engineers, and external parties to ensure up-to-date documentation.

Conduct regular audits of document control practices and filing systems.

Maintain confidentiality and ensure data integrity across all controlled documents.

Support the preparation and submission of documentation for tenders, projects, and quality audits.

Assist in administrative tasks related to document management and record keeping.

Qualifications

Diploma or Bachelor’s degree in Business Administration, Engineering, or related field.

Minimum 2 years of experience in document control, preferably in an engineering or construction environment.

Proficient in MS Office (Word, Excel, PowerPoint) and document management systems (e.g., SharePoint, EDMS).

Strong organizational and communication skills.

Attention to detail and accuracy in data entry and file management.

Ability to handle multiple tasks and meet tight deadlines.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Role?
• Which of the following Microsoft Office products are you experienced with?
• Do you have data entry experience?
• Which of the following content management systems (CMS) do you have experience with?
• Do you have experience preparing and submitting tenders?