Administration Manager

Private Advertiser; West Coast Division; On-site; MYR 150,000 - 200,000; Full time

Job summary

A company in West Coast Division is seeking an experienced Administrative Manager to oversee administrative operations and develop policies. The ideal candidate will have over 5 years of experience in management, preferably within construction or property development. Strong leadership and organizational skills are essential, along with proficiency in Microsoft Office. This role includes maintaining compliance, managing assets, and supporting HR for staff welfare.

Qualifications

• Minimum 5 years’ experience in administrative management, preferably in the construction or property development industry.
• Knowledge of document control systems and records management.
• Able to work independently, multitask, and maintain confidentiality.

Responsibilities

• Develop and improve admin policies and procedures.
• Manage daily admin operations and supervise staff.
• Ensure compliance with SOPs and legal requirements.
• Manage maintenance, repairs, and records of company assets.

Skills

Leadership

Organization

Communication

Document control

Microsoft Office

Education

Diploma / Degree in Business Administration, Management, or related field

Tools

Administrative software

Job description

Administrative Manager

Develop and improve admin policies and procedures.

Manage daily admin operations and supervise staff.

Support HR with staff development and welfare matters.

Coordinate with departments to provide necessary admin support.

Maintain positive working culture and resolve issues.

Ensure compliance with SOPs and legal requirements.

Manage internal communication, reports, and filing.

Handle office supplies, purchasing, and budgeting.

Document Control

Set up and manage proper filing, document tracking, version control, and archiving.

Liaise with sellers, buyers, banks, and lawyers on sub-sale documents.

Handle customer queries and prepare timely reports.

Maintain accurate records of transactions.

General Administration

Manage procurement, office facilities, meeting rooms, and service providers.

Oversee company insurance and machinery permits.

Company Asset Management

Manage maintenance, repairs, and records of company assets.

Oversee leases, asset safety, and space usage.

Recommend asset purchases or disposals.

Handle asset budgeting and compliance.

Support ESG initiatives and implement sustainable office practices.

Monitor and report ESG performance and improvements.

Other

Perform any additional tasks assigned by Management.

Requirements:

Diploma / Degree in Business Administration, Management, or related field.

Minimum 5 years’ experience in administrative management, preferably in the construction or property development industry.

Knowledge of document control systems and records management.

Strong leadership, organizational, and communication skills.

Proficient in Microsoft Office and administrative software.

Able to work independently, multitask, and maintain confidentiality.