Administration Executive

Keepers Property Management; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property management firm in Penang is seeking an admin executive to manage administrative tasks and support business operations. The role requires proficiency in Microsoft Office, strong organizational and communication skills, and offers a competitive salary package with attractive incentives. Join our dynamic team and contribute to our mission of delivering exceptional property management services.

Benefits

Competitive salary package

Attractive incentives and bonuses

Personal leave benefits

Free parking

On-the-job training

Qualifications

• 1-2 years experience preferred, fresh graduates welcome.
• Proven experience as an Administrative Assistant or similar role.
• Experience in minute-taking is an added advantage.

Responsibilities

• Manage day-to-day administrative tasks and office operations.
• Handle correspondence, scheduling, and documentation.
• Support senior management in meetings and presentations.

Skills

Microsoft Office proficiency

Strong organizational skills

Excellent communication skills

Attention to detail

Education

Diploma or Degree

Tools

Bookkeeping knowledge

Job description

About the role

Keepers Property Management, based in both Bayan Lepas and Simpang Ampat, Penang, is a leading provider of condominium and landed property management solutions, and is seeking an admin executive to support the business operation and create better value for our prospects and customers.

Responsibilities

• Manage day-to-day administrative tasks and office operations.
• Handle correspondence, scheduling, and documentation.
• Support the team with ad‑hoc projects and other duties as required.
• Assist in HR duties such as payroll processing, leave management, and recruitment coordination.
• Provide front‑line customer service to clients and committees, acting as the first point of contact.
• Support senior management in meetings, reports, and presentations.
• Direct juniors to learn and grow. Ensure smooth communication between departments.
• Contribute to the implementation of office procedures and policies to ensure smooth operations.

Qualifications

• Diploma or Degree holders only.
• Experience 1‑2 years or above preferred. Fresh graduates are welcome.
• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Bookkeeping/Accounting knowledge is an added advantage.
• Strong organizational skills with attention to detail and the ability to multitask.
• Minute‑taking experience is an added advantage.
• Excellent communication and interpersonal skills with the ability to liaise effectively with internal and external stakeholders.
• Any gender (Male or Female is ok).

Benefits and Compensation

• Competitive salary package based on experience.
• Attractive incentives, bonus, EPF, Socso, etc.
• Personal leave: Annual Leave, Medical Leave, Paternity Leave, Maternity Leave, Bereavement Leave, etc.
• Free parking.
• On‑the‑job training.

About Us

Keepers Property Management is a leading provider of comprehensive property management services. With a strong focus on customer service and innovation, we are dedicated to helping our clients achieve their property management goals. Our team of experienced professionals works closely with property owners and tenants to ensure the smooth and efficient operation of their properties.

Apply now to join our team and be a part of our exciting journey!