Administration Assistant/Officer - ACT (Petaling Jaya)

ACCA Careers; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading audit and accounting service provider in Malaysia is seeking candidates for an administrative role within the Audit Centralization Department. Responsibilities include handling audit confirmations, assisting in statutory audits, and performing general admin tasks. Ideal candidates should possess a Diploma or Degree in Accounting or Business Administration and demonstrate strong interpersonal and document management skills. Applicants must be residents or have the right to work in Malaysia.

Qualifications

• Diploma, Advance Diploma or Degree in Accounting, Business Administration or equivalent.
• Good interpersonal and communication skills.
• Aptitude for managing various tasks and meeting deadlines.
• Effective document management capabilities.
• Ability to work independently.

Responsibilities

• Process requests from engagement teams and follow up with the audit team.
• Assist team members in extracting relevant documentation for audits.
• Cross-reference data in audit working papers.
• Sanitize raw data for audit purposes.
• Manage general administration tasks.
• Chase outstanding payments from debtors.
• Prepare financial statements for new clients.

Skills

Interpersonal skills

Communication skills

Document management skills

Education

Diploma or Degree in Accounting or Business Administration

Job description

Descriptions

Handling administrative functions for the Audit Centralization Department.

Responsibilities

Audit Confirmation

• To process the request submitted by engagement team; checking the letter are in order, and to follow up with audit team on insufficient information.
• Update into tracking list which is part of the audit working paper to be included in eAudit by the engagement team.
• Chase for confirmation reply from third party in order to meet the deadline required.

Statutory Audit

• To assist the team member to company secretary office to extract minutes, director circular resolution, and relevant forms for client currents year's activities.
• To do cross referencing in Audit working paper. Data Sanitisation.
• Help engagement team to sanitise raw data extracted from client's accounting system into relevant data for Audit purpose (data sampling) Download Announcement.
• Download PLC announcement, bursa monthly closing, foreign exchange rate, and daily commodities for audit work references.
• General admin work.
• Chasing for outstanding payment from debtor.
• Prepare financial statement roll forward or skeleton for new client.
• Financial statement call over/proof read and casting.

Requirements

• Diploma, Advance Diploma or Degree in: Accounting, Business Administration or equivalent
• Good interpersonal and communication skills
• Able to manage a variety of tasks and meet deadlines.
• Good document management skills
• Ability to work independently

Closing Date: Dec. 31, 2025

For further information, and to apply, please visit our website via the “Apply” button below.

Candidates must be resident in Malaysia, or have the right to work in Malaysia.