Administration Assistant

BIS Chemicals Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading chemicals company in Malaysia is looking for an administrative support role focused on HR tasks. You'll assist with recruitment, maintain HR policies, and ensure documentation compliance with ISO 9001. Strong organizational and communication skills are essential, as the role includes general office duties and supporting various administrative functions. This position offers a dynamic work environment where you can grow your skills and contribute to the company's effectiveness.

Responsibilities

• Assist in HR-related administration matters including recruitment and training.
• Maintain and provide full administration support including stationery requisition.
• Prepare correspondence and other communications as directed.
• Monitor company cleaning services and attend to office phone calls.
• Coordinate with visitors and maintain ISO 9001 QMS documentation.

Job description

Responsibilities

Carries out any other task, relevant to the position from time to time; and perform any other tasks or any ad-hoc job when assigned by the management. The responsibilities include:

• Assist in HR related administration matters i.e. recruitment, selection and training.
• Administrating HR policies and standard operating procedures.
• Maintain and provide full administration support including general administrative matters such as stationery requisition, staff refreshment, office/factory maintenance etc.
• Types, edits and prepares correspondence, memorandum, letters, and other communications; responds to routine letters and compose general correspondence as directed.
• Company cleaning monitoring.
• Attend to office phone calls and any other forms of correspondents, post out all the invoices, purchase order and other documents upon completion.
• Coordinating outsider and visitor.
• Revamp/consolidation all the product specification, material safety data sheet & certificate of analysis filing system.
• Administrating ISO 9001 QMS documentation and maintenance.
• Administrating premise security and safety concerns.
• Coordinate with courier services provider on reverse cheque collection, parcel collection etc.
• Maintaining quality management system according to ISO 9001 Quality Management System.