Administration Assistant

Dialog Group Berhad; Malaysia; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technical service provider in Malaysia is seeking an individual to provide administrative support for efficient office operations. The role involves organizing meetings, producing reports, maintaining filing systems, and offering visitor assistance. Ideal candidates will possess strong interpersonal skills, nimble learning, time management abilities, and a customer-focused mindset. This position emphasizes critical thinking and problem-solving capabilities, contributing to the operational success of the company.

Responsibilities

• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Submit and reconcile expense reports
• Create purchase orders and track employee mobilisation
• Provide admin support to visitors and answer inquiries
• Carry out administrative duties such as filing and copying

Skills

Interpersonal skills

Nimble learning

Time management

Customer Focus

Critical thinking

Problem solving

Job description

Our Company

About DIALOG

DIALOG is a leading technical service provider in the oil, gas and petrochemical industries. We serve a diverse range of customers that include multinational oil majors, national oil companies as well as multinational engineering and service providers located throughout the world. Established in 1984, DIALOG has grown both organically and through strategic alliances with internationally‑renowned technology partners.

Job Purpose

Providing administrative support to ensure efficient day‑to‑day operation of the office.

Core Values

• HSE
• Quality
• Integrity
• Competence

Key Accountabilities

• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Submit and reconcile expense reports
• Create purchase orders, compile OT forms & EAL, track mobilisation and demobilisation of employees to site.
• Provide admin support to visitors and answer any inquiries from visitors
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Qualifications

Non‑technical Skills

• Interpersonal skills
• Nimble learning
• Time management with sense of urgency
• Customer Focus
• Critical thinking
• Problem solving