Administration Assistant

Wilhelmsen group; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A global maritime group in Kuala Lumpur seeks an Administration Assistant to handle documentation support, manage office visitors, and perform front-desk duties. The ideal candidate has 3-5 years of experience in a shipping company, strong communication skills, and a proactive work attitude. This role offers a dynamic work environment and opportunities for professional growth.

Qualifications

• 3-5 years of relevant experience in a shipping company.
• Experience in managing office visitors and front-desk duties.
• Proactive and committed to completing tasks effectively.

Responsibilities

• Control outgoing mail to ships and monitor deliveries.
• Prepare CD's, DVD's for vessels as directed.
• Assist Vessel Manager with correspondence and scanning documents.
• Control and purchase stationery and maintain inventory.
• Receive visitors and perform front-desk duties.

Skills

Documentation support

Office management

Excellent command of English

Team player

Job description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About Us

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with a portfolio of more than 450 vessels, a pool of more than 14,000 seafarers and over 900 shore-based employees all over the world. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

We are looking for a passionate Administration Assistant who will be working with Wilhelmsen Ship Management, a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

What You'll Responsible For:

• Control outgoing mail to ships. Monitor the parcel or package , till received by the vessel.
• Preparing CD’s, DVD’s for Vessels as directed by WSMKL fleet, DCG and LPG/ LNG/ FSRU group members.
• Arranging business cards for WSM KL staff and Vessel Officer as required.
• Maintenance of Vessel Files, if required.
• Assisting Vessel Manager typing correspondences, scanning documents, and other secretarial work
• Raise P.O. for office services through Eye Share.
• Any other duties allocated by Fleets/Vessels/ HSEQ Managers
• Act as back- up for coverage, if required.
• Control and purchase of stationery and other petty items for office and maintain inventory.
• Receiving Visitors.

What Experience and Skills Required:

• At least 3–5 years of relevant experience in a shipping company, especially in documentation support
• Experience in managing office visitors and front-desk duties
• Excellent command of English, both spoken and written
• Proactive, eager to learn, and committed to completing tasks effectively
• Strong team player with a positive and cooperative attitude

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