Administration Assistant

Kementerian Pendidikan Malaysia; Ipoh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A governmental department is seeking a full-time Administrative Assistant in Ipoh. The role involves managing daily office operations, including schedules and correspondence. Candidates should possess strong administrative skills, be proficient in Microsoft Office, and have excellent interpersonal abilities. A diploma in business administration or related field is required. Fluency in English and Bahasa Malaysia is advantageous for effective communication.

Qualifications

• Strong skills in administrative assistance and executive administrative tasks.
• Proficient in communication and phone etiquette.
• Experience with clerical tasks including filing, data entry, and record keeping.
• Must display attention to detail and ability to multitask.
• Proficiency in Microsoft Office Suite is preferred.
• Fluency in English and Bahasa Malaysia is advantageous.

Responsibilities

• Handle daily office operations, including managing schedules.
• Maintain records and support executive staff.
• Manage correspondence and answer phone calls professionally.
• Oversee general clerical duties to ensure smooth functioning.

Skills

Administrative Assistance

Organization

Office Management

Interpersonal Skills

Customer Service

Attention to Detail

Multitasking

Problem Solving

Proficiency in Microsoft Office

Fluency in English

Fluency in Bahasa Malaysia

Education

Diploma in Business Administration or Office Management

Job description

Company Description
Kementerian Pendidikan Malaysia, previously known as Kementerian Pelajaran, is a government ministry responsible for overseeing the nation's education system. It manages mandatory education, pre-tertiary education, technical and vocational education and training (TVET), curriculum standards, textbooks, standardized testing, language policies, and translations. The ministry also oversees specialized and comprehensive schools, ensuring access to quality education across Malaysia. Kementerian Pendidikan is committed to fostering a well-rounded and efficient educational framework.

Role Description
This is a full-time on-site role for an Administrative Assistant located in Ipoh. The Administrative Assistant will handle daily office operations, including managing schedules, maintaining records, and supporting executive staff. Responsibilities may also include managing correspondence, answering phone calls professionally, and overseeing general clerical duties to ensure smooth administrative functioning.

Qualifications

• Strong Administrative Assistance and Executive Administrative Assistance skills, including scheduling, organization, and office management
• Proficiency in communication and phone etiquette, with excellent interpersonal and customer service abilities
• Demonstrated experience in performing clerical tasks such as filing, data entry, and record keeping
• Attention to detail, multitasking ability, and a proactive approach to problem-solving
• Proficiency in office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint) is preferred
• Fluency in English and Bahasa Malaysia, both written and verbal, is advantageous
• Diploma or related qualifications in business administration, office management, or a related field

Assistant, Administration (Ipoh)