Admininstrator Executive

AEHILL SDN. BHD.; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A creative company in Malaysia is seeking an organized Admin Assistant to support daily office and HR operations. The successful candidate will prepare job ads, coordinate onboarding for new employees, and maintain HR documentation. Applicants should have at least an SPM/Diploma in Business Admin or HR and possess good communication skills in English and Bahasa Malaysia. Candidates with a proactive spirit and basic computer skills are encouraged to apply.

Benefits

Attractive remuneration and KPI performance rewards

Balanced and supportive working culture

Opportunities for local and international projects

Training and learning opportunities

Medical coverage

Creative and collaborative team environment

Clear growth pathway toward Senior Admin or HR roles

Qualifications

• Fresh graduates are welcome; experience in admin/HR is an added advantage.
• Able to handle confidential information with professionalism.
• Strong teamwork spirit and willingness to learn.

Responsibilities

• Assist in preparing job ads and interview arrangements.
• Maintain and update employee records and HR documentation.
• Organize files and supplies to ensure smooth office operations.

Skills

Organized

Communication skills in English and Bahasa Malaysia

Proactive

Basic computer skills (Microsoft Office, email)

Ability to multitask

Education

Minimum SPM / Diploma in Business Admin, HR, or related field

Job description

Spatial | Seen Different

About the Role

We’re looking for an Admin Assistant who is organized, reliable, and able to support daily office and HR operations with accuracy and a positive attitude. You will assist the team across different tasks, help keep the office running smoothly, and ensure documentation and communication are well-managed.

A Day in the Life

• Assist in preparing job ads, interview arrangements, and simple recruitment tasks.
• Support onboarding for new employees and help coordinate staff training sessions.
• Maintain and update employee records, attendance, and HR documentation.
• Ensure office operations run smoothly by organizing files, documents, and supplies.
• Assist with basic health & safety procedures and office maintenance.
• Help communicate announcements, reminders, and updates to staff.
• Prepare simple reports, memos, meeting minutes, and administrative documents.
• Handle travel bookings, itineraries, accommodation, and event arrangements.
• Raise purchase requests, collect quotations, and assist with invoice processing.
• Order office supplies and manage stock rooms and deliveries.
• Support various teams with administrative tasks as needed.

What You’ll Bring

• Minimum SPM / Diploma in Business Admin, HR, or related field.
• Fresh graduates are welcome; experience in admin/HR is an added advantage.
• Organized, proactive, and able to work independently when needed.
• Good communication skills in English and Bahasa Malaysia.
• Able to handle confidential information with professionalism.
• Positive attitude, willingness to learn, and strong teamwork spirit.
• Basic computer skills (Microsoft Office, email, document formatting).
• Able to multitask, manage deadlines, and adapt in a fast-paced environment.

What You’ll Love About Working Here at Aehill

• Attractive remuneration and KPI performance rewards.
• Balanced and supportive working culture.
• Opportunities to work on local and international projects.
• Training & learning opportunities to grow your skills.
• Access to updated tools, software, and resources.
• Medical coverage.
• Creative and collaborative team environment.
• Clear growth pathway toward Senior Admin or HR roles.

Our Philosophy

Every project begins with curiosity — and becomes a story worth remembering. If you’re ready to grow, support meaningful work, and be part of a creative team, join us at Aehill.