Admin officer

Atifa Towage & Transport; Malacca City; On-site; MYR 28,000 - 36,000; Full time

Job summary

A logistics and transport company in Malacca City is looking for an office administrative professional to manage various office functions. The role includes maintaining records, preparing correspondence, coordinating meetings, and supporting HR functions. Candidates should have strong organizational skills, excellent communication abilities, and proficiency in office software. This position is critical to ensure efficient operations within the company.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in office software and tools.

Responsibilities

• Manage and maintain office files, records, and documentation systematically.
• Prepare letters, memos, reports, and other administrative correspondence.
• Handle incoming and outgoing emails, calls, and inquiries.
• Coordinate meetings, schedules, and appointments for management.
• Assist in procurement of office supplies and maintain stock records.
• Support HR functions such as attendance tracking, staff records, and leave management.
• Manage office logistics, travel arrangements, and accommodation bookings.
• Liaise with external vendors, suppliers, and government agencies.
• Ensure company data and documents are confidential and properly secured.
• Perform general office duties to ensure efficient operations.

Job description

Manage and maintain office files, records, and documentation systematically.

Prepare letters, memos, reports, and other administrative correspondence.

Handle incoming and outgoing emails, calls, and inquiries.

Coordinate meetings, schedules, and appointments for management.

Assist in procurement of office supplies and maintain stock records.

Support HR functions such as attendance tracking, staff records, and leave management.

Manage office logistics, travel arrangements, and accommodation bookings when required.

Liaise with external vendors, suppliers, and government agencies.

Ensure company data and documents are confidential and properly secured.

Perform general office duties to ensure efficient operations.