Admin / Managing Director's Office Executive

Hunters International Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A business in Malaysia is seeking an Admin / Managing Director's Office Executive to manage documentation and assist with office tasks. The ideal candidate should have a Diploma or Degree in Business Administration and at least 1-2 years of administrative experience. Proficiency in Microsoft Office and strong communication skills in English are essential. This role offers remuneration up to RM 5,000 based on experience.

Qualifications

• 1-2 years of experience in an administrative role.
• Strong attention to detail and a high level of accuracy.

Responsibilities

• Manage documentation, filing, and records.
• Prepare reports and correspondence accurately.
• Coordinate with departments for proper information flow.

Skills

Good command of English

Strong attention to detail

Communication skills

Education

Diploma or Degree in Business Administration or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Admin / Managing Director's Office Executive

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

RM 3,500.00 - 5,000.00 (Malaysian Ringgit)

About the job Admin / Managing Director's Office Executive

About the Company

• A 23-storey mixed commercial building in the heart of Kuala Lumpur.

Job Responsibilities

• Manage and maintain proper documentation, filing, and records.
• Review, understand, and process incoming memos, reports, and proposals.
• Prepare correspondence, reports, and other written materials with accuracy.
• Coordinate with various departments to ensure proper flow of information and documentation.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Job Requirements

Diploma or Degree in Business Administration or equivalent.

At least 1-2 years of experience in an administrative role.

• Good command of English; strong written and verbal communication skills.

Strong attention to detail and high level of accuracy in work.

Ability to read, comprehend, and summarize business documents and proposals.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Mature, trustworthy, and able to work independently with minimal supervision.

Remuneration Up to RM 5,000 (Based on experience)