Admin Executive (urgent)

Sincerely Vegetarian Food Supplier Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A food supply company based in Selangor is seeking a candidate who can manage inventory and handle customer orders. The ideal individual must have at least SPM, be fluent in Mandarin, possess a positive attitude, and work well in a team. Responsibilities include preparing sales orders, verifying invoices, and liaising with vendors. Flexibility to work alternate Saturdays is required. This role is located in 68000 Ampang, Selangor.

Qualifications

• Immediate availability is highly preferred.
• 1-2 years of working experience in a related field is preferred.
• Ability to work in a team.

Responsibilities

• Receive orders from customers and prepare sales orders and invoices.
• Schedule deliveries or third-party couriers.
• Assist in payment collection and follow up on outstanding customer accounts.
• Liaise with suppliers/vendors on purchase orders.
• Verify supplier invoices and delivery notes against purchase orders.
• Lead warehouse team in stock counts and inventory reconciliation.

Skills

Knowledge of SQL accounting system

Mandarin speaking

Positive working attitude

Good communication skills

Education

SPM

Job description

Requirements

• Candidate must possess at least SPM.
• Immediate availability is highly preferred.
• 1-2 year(s) working experience in a related field is preferred.
• Knowledge and experience in using SQL accounting system will be added advantage.
• Mandarin speaking is mandatory for internal/external communication.
• Positive working attitude and ability to work in a team.
• Willing to learn and responsible.
• Good communication, interpersonal and organizational skills.
• Able to work at 68000 Ampang, Selangor, will be in charge inventory management.
• Monday to Friday (full day), Saturday (alternate and flexible schedule).

Responsibilities

• Receive orders from customer, clarify requirements, prepare accurate sales orders, invoices, and delivery documentation
• Schedule deliveries or third-party couriers
• Assist in payment collection and follow up on outstanding customer accounts
• Liaise with suppliers/vendors on purchase orders
• Verify supplier invoices and delivery notes against purchase orders
• Coordinate routine maintenance and inspections for company delivery vehicles
• Lead the warehouse team in stock counts, picking, packing, and inventory reconciliation
• Report discrepancies in inventory or damaged goods promptly