Admin Executive cum Personal Assistant (PA)

Piau Kee Live & Frozen Seafoods Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A seafood company in Kuala Lumpur is seeking an Admin Executive cum Personal Assistant to provide comprehensive administrative support to top management. The role includes managing schedules, handling confidential documents, and liaising with departments. Ideal candidates have a degree in Business Administration and strong organizational skills. Proficiency in Bahasa Malaysia, English, and Mandarin is preferred. This position offers various perks, including insurance and bonuses.

Benefits

Group Insurance

Yearly Bonus

Company Trip

Medic

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies or a related field.
• Preferably with 1–2 years of relevant work experience. Fresh graduates are encouraged to apply.
• Proficiency in Mandarin to communicate with Mandarin-speaking clients is preferred.

Responsibilities

• Manage all aspects of personal assistant and admin duties, including documentation, calendar management, and scheduling.
• Draft, review, and manage correspondences, emails, reports, and internal memos with accuracy.
• Organize and coordinate appointments, meetings, and events for VIPs and senior stakeholders.
• Prepare and circulate meeting agendas, schedule sessions, and accurately record minutes.
• Handle highly confidential documents and communications with discretion.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Integrity and confidentiality

Education

Diploma or Degree in Business Administration

Job description

Admin Executive cum Personal Assistant (PA)

Report directly to top management and provide full-spectrum administrative and secretarial support.

Responsibilities

Manage all aspects of personal assistant and admin duties, including documentation, calendar management, and scheduling.

Draft, review, and manage correspondences, emails, reports, and internal memos with accuracy and confidentiality.

Organize and coordinate appointments, meetings, and events for VIPs, clients, and senior stakeholders.

Prepare and circulate meeting agendas, schedule sessions, and accurately record and distribute minutes.

Handle highly confidential and sensitive documents and communications with discretion and professionalism.

Liaise with Heads of Department and external parties to ensure effective coordination of office operations.

Prioritize and manage multiple tasks efficiently, especially under tight deadlines and urgent requests.

Demonstrate adaptability by multitasking and performing other administrative duties as assigned by the Management.

Qualifications

Diploma or Degree in Business Administration, Secretarial Studies or a related field.

Preferably with 1–2 years of relevant work experience. Fresh graduates are encouraged to apply.

Strong organizational skills and attention to detail.

Good communication and interpersonal skills.

High level of integrity and confidentiality.

Required language(s): Bahasa Malaysia, English, Mandarin. Proficiency in Mandarin to communicate with Mandarin‑speaking clients is preferred.

Application Questions

• Which of the following types of qualifications do you have?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration and Personal Assistant?
• Which of the following languages are you fluent in?

Perks and Benefits

Group Insurance, Yearly Bonus, Company Trip, Medic.