Admin Executive / Confidential Secretary (Corporate)

SARAWAK OIL PALMS BERHAD; Miri; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading palm oil company in Malaysia is seeking an Admin Executive / Confidential Secretary to provide essential support to the Board of Directors. The ideal candidate will possess a degree in a related field and have at least 3 years of executive support experience. Responsibilities include organizing meetings, drafting communications, and managing corporate filing systems. Excellent command of English and proficiency in Microsoft Office are required, while additional local language skills are a plus. The role demands strong organizational skills and discretion in handling sensitive information.

Qualifications

• Minimum 3 years of experience in executive support or a similar role.
• Capable of managing multiple responsibilities efficiently.
• Proficiency in additional local languages is an added advantage.

Responsibilities

• Organize and support Board of Directors meetings.
• Capture key discussion points during meetings and distribute minutes.
• Draft formal internal and external communications.
• Oversee and manage monthly ESOS records.
• Monitor submission and prepare summary on departmental reports.

Skills

Proficient in Microsoft Office Suites

Virtual meeting platforms (e.g. Zoom)

Excellent command of written and spoken English

Strong organizational skills

Time management

Attention to detail

High integrity and professionalism

Education

Degree in Business Administration or related field

Job description

Admin Executive / Confidential Secretary (Corporate)

Possess a Degree in Business Administration/Records Management/Office Management/Management Information Systems / Secretarial Studies, or related field.

Minimum 3 years of experience in executive support or a similar role.

Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom.

Experienced in using travel booking systems with understanding of travel logistics and coordination.

Excellent command of written and spoken English, proficiency in additional local languages is an added advantage.

Strong organizational and time management skills, with exceptional attention to details.

Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative.

High integrity, professionalism, and discretion in handling sensitive information.

Job Responsibilities

• Organize and support Board of Directors (BOD) meetings, AGM, and EGM meetings, including preparation, logistics, and post-meeting follow-up.
• Capture key discussion points and decisions during meetings and distribute meeting minutes with clear defined action items.
• Draft formal internal and external communications; manage phone, email, and mail correspondence, and maintain organized corporate filing systems.
• Oversee and manage monthly ESOS records, ensuring timely and accurate data collection and submission.
• Monitor submission and prepare summary on monthly departmental reports.
• Track decisions and action items, follow up on pending tasks and ensure timely execution by relevant parties.
• Handle ad‑hoc tasks, including clerical duties and any other jobs as directed by the superior.